Controller Office Manager
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Job Location:
Columbia, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Automotive Office Manager/Controller is the financial backbone of the dealership. This dual-function role is responsible for maintaining accurate financial records overseeing the accounting office and ensuring all administrative processes run efficiently to support sales and service departments.
Key Responsibilities
- Financial Oversight & Reporting
- Prepare and interpret complete monthly financial statements according to manufacturer (OEM) formats and timeframes.
- Conduct month-end quarterly and year-end closings ensuring all journals and schedules are reconciled.
- Provide daily operating control (DOC) reports to the General Manager to track trends and performance.
- Cash & Asset Management
- Manage the payoff of vehicle floor plans and coordinate with bank representatives.
- Oversee daily bank deposits cash flow forecasting and petty cash controls.
- Coordinate physical vehicle and parts inventory audits regularly.
- Compliance & Internal Controls
- Ensure compliance with all state and federal regulations including tax reporting payroll taxes and DMV documentation.
- Audit balance sheets and general ledger accounts to prevent fraud and ensure data accuracy.
- Personnel & Administrative Leadership
- Recruit train and supervise office staff (AP/AR billing title clerks).
- Oversee payroll processing employee benefit payments and confidential HR files.
- Streamline office workflows and manage vendor relationships for supplies and equipment.
Required Qualifications
- Experience: 35 years of experience in an automotive dealership accounting office.
- Education: Bachelors degree in Accounting or Finance is often preferred though significant dealership experience may substitute.
- Technical Skills: Proficiency in Dealership Management Systems (DMS) such asDealertrack.
- Soft Skills: High level of urgency attention to detail and the ability to maintain professional discretion with sensitive financial data.
Preferred Certifications
Including these can attract higher-tier candidates:
- NADA Dealership Office Management Certification: Focuses on dealership-specific best practices.
- AMI Accredited Automotive Office Manager: Designed specifically for administrative leaders in the industry.
- Notary Public: Often required for vehicle title and registration processing.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Required Experience:
IC
Key Skills
About Company
Attention Dealership Technicians! Are you tired of commuting to Franklin or Nashville? Do you want to be appreciated as a valuable member of a team where everyo...
