Intake Specialist Bilingual (Spanish-English)
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Job Location:
Knoxville, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
The Garza Law Firms Intake Specialist position is an entry level intake position that is the primary initial contact for all current and potential future clients of the law firm. This position obtains and reviews necessary information of new potential client inquiries to see if their case fits the firms focus. The position requires empathy respect and confidentiality when speaking to anyone that calls or visits the firm. This position schedules appointments and makes outgoing calls to perspective clients via phone email and text and regularly follows up on all leads the firm has received. The position interacts with all personnel and divisions of the firm. Spanish language proficiency is required to effectively communicate with and support a diverse client base. Those in this position do not have the authority to practice law give legal advice or set strategy for clients. This position does not supervise any employees.
Responsibilities
- Evaluate potential client inquiries via phone or in person.
- Communicate effectively with both English- and Spanish-speaking prospective clients to ensure accurate information gathering and a positive client experience.
- Sets appointments for potential clients that meet the law firms criteria.
- Make outgoing calls for potential clients that reach out to the firm.
- Route calls for current clients vendors and others that call the firm.
- Sit at the front desk and answer phones greet visitors welcome direct and announce visitors to the appropriate people.
- Be able to open and close the office.
- Be able to participate in a monthly rotation of work schedule. The first shift begins at 7:30 am and last shift starts at 10:30 am (Office Hours: 7:30 AM-7:30 PM).
- Follows up with potential clients after their appointments.
- Follows up with potential clients after their consultation.
- Respect all clients with dignity and confidentiality.
- Confirm future appointments.
- Create appointment folders for future appointments.
- Stive to provide essential wows to potential and current clients as well as co-workers.
- Know and apply communication tips based on their Print and Kolbe A scores and their co-workers.
- Be able to participate in any potential (infrequent) travel overnight stay and training.
Work Experience
- Required: Bilingual in English and Spanish (spoken and written).
- Preferred: Experience in a contact center and/or customer service setting or reception position
Education / Certifications / Other Qualifications / Success Traits
Required
- High School Diploma
- Ability to communicate fluently in both English and Spanish.
Successful Traits include but are not limited to:
- Confidentiality of client information and cases.
- Punctuality and the ability to demonstrate schedule adherence.
- Willing and able to work in a high call volume work environment for long periods of time during a typical work schedule.
- Familiarity and experience with Microsoft 365 products.
- Ability to type and talk with clients while capturing important information required to effectively summarize details.
- Effective written and verbal communication appropriate for a professional work setting.
- Ability to show empathy with situational awareness regardless of the nature of their call or visit. Favors curiosity over judgement.
Required Experience:
IC
Key Skills
About Company
Garza Law is a Personal Injury, DUI Defense, Criminal Defense, and Social Security Disability law firm based in Knoxville, TN. Attorneys are recognized as a leaders in their respective fields, such as personal injury cases, car wrecks and motorcycle accidents. Call (865) 540-8300 to s ... View more
