Administrative and Fiscal Support Assistant

Blacksburg, VA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Description

The Administrative and Fiscal Support Assistant serves as the central receptionist for the Institute for Critical Technology and Applied Science (ICTAS) and is the first point of contact in the central administrative suite. This position provides central administrative support to many aspects of the institute including greeting and directing visitors and incoming communications; scheduling use of multiple conference rooms; monitoring of conference rooms to ensure compliance with terms of use; ordering or procuring refreshments or meals for institute working meetings; and general assistance with institute receptions and other events.

This position will facilitate track and update on-boarding and off-boarding communication and documentation for all ICTAS personnel as well as assist with creating/maintaining welcome documentation for new employees. Additional duties include but are not limited to; mail and package distribution preparation and processing maintenance of distribution lists ordering and maintenance of general office supplies and updating forms and procedures for the front desk duties.

This position will also assist with entering and receiving of HokieMart orders assist with processing invoices assist with travel arrangements and processing of reimbursements for staff and guests as well as assist with records management. The successfully selected candidate must be adaptable and flexible.

Required Qualifications

- Demonstrated experience with computer software such as word processing spreadsheets and email.
- Strong organizational communication and interpersonal skills.
- Demonstrated ability to work effectively with multiple deadlines while maintaining attention to detail.
- Demonstrated ability to work in a highly professional manner with diverse groups of faculty staff students and visitors.
- Demonstrated ability to effectively handle multiple tasks set priorities and work independently.
- Demonstrated experience working a front desk or customer-facing environment.
- Capacity for discretion and for handling confidential information with care.

Preferred Qualifications

- Previous administrative and fiscal support experience.
- Experience providing support in an academic or research environment.

Pay Band

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Hours per week

Review Date

3/23/26

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicinecollege Graduate School and Honors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerous Extension officesand research institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation please contact Lisa Stablesat during regular business hours at least 10 business days prior to the event.

Required Experience:

Junior IC

Job DescriptionThe Administrative and Fiscal Support Assistant serves as the central receptionist for the Institute for Critical Technology and Applied Science (ICTAS) and is the first point of contact in the central administrative suite. This position provides central administrative support to many...