Transportation Grants Coordinator

Position Summary 

The Transportation Grants Coordinator position supports the development and implementationof the Citys transportation grant core member of the Grants teamtheCoordinatorwill beinvolved in every aspect of grantpreparation and submission includingidentifyingfunding opportunitiesdevelopingapplicationsand supporting materials tracking awarded projects and coordinatingwith internal and external partners. 

TheCoordinatorwill needstrong written verbal and presentation skills to communicate grant program goals rules and ideal candidate willbe an adept facilitator whounderstandsthevalueof strategic thinking inmatching funding prioritieswith the Citys capital infrastructure needsand employsa methodological and analytical approach toidentifying tracking andcomplying withfunding requirements. 

Essential Functions 

• Coordinate with OTIS senior leadership OTIS staff Streets Department and other departments to prepare grant proposals and secure funding for transportation-related projects; 

• Identifyfunding opportunities offered by government agencies foundations and corporations to meet the strategic financial and operational transportation needs of OTIS and the Streets Department; 

• Navigateand understand applicable federal and state rules and regulations governing grant awards; 

• Provide quality assurance that the grant proposal is complete andin accordance with funder requirements; 

• Submit grant applications on behalf of transportation and infrastructure projects for the City of Philadelphia; 

• Facilitate meetings with project teams including staff from other City departments and external consultants to support grant preparation and reporting; 

• Coordinate with regional state federal and other applicable agencies including the Federal Highway Administration the Pennsylvania Department of Transportation the Delaware Valley Regional PlanningCommission; 

• Analyze federal state and City legislative and policy initiatives todeterminepotential funding impacts on the transportation programs; 

• Support OTIS and Streets Department staff to manage grants from award to closeout; 

• Track deadlines and deliverables to ensure staff meets grant-related responsibilities; 

• Catalog and track grant applications and results; 

• Monitor payments and funding received; 

• Data collection reporting and presentations on grant applications and awards for internal use and to program managers leadership and elected officials;  

• Support policy and planning work at OTIS asrequired including assisting with public engagement and data analysis on transportation projects bike share and bus shelter program support and electric vehicle policy; 

• Other duties as assigned. 

Required Competencies Knowledge Skills and Abilities 

• Transportation Grant inidentifyingtransportation funding opportunities including those for multimodal transportation systems; 

• Planning exceptional organizational skills;demonstratedtime management skills including an ability to prioritize tasks whilemaintainingattention to detail; analytical skills; basicfinancial managementskills including developing and monitoring budgets and financial reporting; 

• Written in a clear concise organized and convincing manner for the intended audience; 

• Oral Communication. Expresses information (for example ideas or facts) to individuals or groups effectively considering the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral presentations; listens to others attends to nonverbal cues and responds appropriately; 

• Interpersonal understanding friendliness courtesy tact empathy concern and politeness to others; develops andmaintainseffective relationships with others; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences; 

• Ability to work independentlyuponclear direction; 

• Ability to work under pressure and meet short- and long-term deadlines in a fast-paced environment; 

• Proficiency in Microsoft Office (Word Excel and PowerPoint); 

• Experience with Adobe Creative Suite (desired but not required); 

• Knowledge of and/or demonstrated experience in working within a large institution like the City of Philadelphia. 

Qualifications :

• Completion of a bachelors degree program at an accredited college or university. Optimal candidate has a planning urban studies or related degree and/or experience in the transportation planning field; 

• Two or more years of experience in grant writing and administration or equivalent. 

We value diverse experiences and are open to flexible qualifications. If youdontexactly meet the qualifications outlined here but are passionate about the role and meet some of the key criteria we encourage you to apply. 

Additional Information :

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: : $70000 - $85000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status source of income familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations at or send an email to

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No

Employment Type :

Full-time