About Invesco

As one of the worlds leading independent global investment firms Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities we provide a wide range of investment strategies and vehicles to our clients around the world. If youre looking for challenging work intelligent colleagues and exposure across a global footprint come explore your potential at Invesco.

About the Department/Team:
The Corporate Events Team strategically partners with stakeholders to deliver superior customized meetings and events. Through innovative ideas and industry expertise we provide our clients and colleagues with the highest level of service value and professionalism while embracing Invescos Purpose and culture. The team is comprised of event managers who coordinate complex events with many logistics as well as a team of catering professionals who coordinate the logistics within Invescos conference centers.

About the Role:
The Corporate Services Coordinator has a variety of tasks to support the head of Corporate Services (who oversees events travel environmental health and safety and corporate properties) as well as the head of Corporate Events the North American event managers and the catering professionals. Prioritization organization and strong communication skills are key qualifications to handle the many demands of the broad team.

Responsibilities of the Role:

• Directly responsible for expense reporting on a weekly basis for the Head of Corporate Services Corporate Events Team Canadian Events and Aviation Department.
• Support Head of Corporate Services Head of NA Events and Head of Global Travel with administrative tasks such as upkeep of calendar departmental meetings travel arrangements and other administrative needs. Also support needed with gathering information and producing Power Point presentations. Additional support for the Head of Corporate Services includes email prioritization and organization meeting preparation management of approvals and time/calendar management.
• Supports individuals on the North American Corporate Events team. Assist Managers with sourcing venues attendee management menus rooming lists and other planning tasks when requested.
• Work in CVENT to build websites to include registration site builds registration management reporting and budgeting.
• Oversee virtual meeting requests coordinating with marketing corporate communications and the management of home delivery food and beverage. Secure speakers for the meeting and attend the meeting to troubleshoot.
• Manage employee events from inception to conclusion partnering with the Employee Experience team.
• Responsible for sporting and entertainment ticket distribution and tracking. Coordinate golf tee times for executives and distribution.
• Assist with database tracking on various projects and the development of PowerPoint presentations when needed.
• Responsible for reporting needs within Cvent (meeting management system). This includes weekly reports auditing information securing missing information running reports and presenting conclusions based on findings. Attendee management may be needed for specific meetings.
• This position will lead to the facilitation of producing monthly reports which may vary depending on information requested from the Executive Leadership Team. At times these reporting requests may be timely and demanding.
• Responsible for scheduling weekly meetings including direct report and staff meetings. Develop agendas and communicate.
• Assist with shipping of mass mailings conference supplies and general distributions. Some inventory management may be required.
• Support the production of collateral and meeting materials when needed (i.e. name tags tent cards agendas VISIO diagrams welcome packets etc.).
• Support conference center team when needed (including meeting room set up catering support cleaning and on-site management).
• Support in the altering and updating of the intranet website.
• Work on special projects for events conference centers and travel when needed.
• Administer and collect results for monthly service surveys.
• Input all marketing needs into Aprimo (software tool) for the events team and track for deadlines.
• Assist event managers with the input of compliance data into Red Oak and track progress.
• On-Site event support to include setting up working registration tables distribution of materials etc. This may involve work after normal business hours.
• Maintain inventory and organization of gift closets and meeting event and conference center supplies.

Requirements for the Role:

• Some catering hotel or event management experience is a plus.
• Knowledge of meeting/event software CVENT is a plus.
• Must be experienced with Microsoft Office Tools / Strong computer skills required.
• Ability to work under pressure and prioritize time projects assignments.
• Ability to make ethical judgment calls as it pertains to client entertainment and Invesco Resources.
• Attention to detail and strong organizational skills.
• Team player who is open minded and flexible
• Strong verbal and written communication skills
• Strong interpersonal skills
• Professional dress code required particularly during client-facing events.
• A bachelors degree and/or equivalent work experience.

Work Week:

• This role follows a Monday Friday in-office schedule.
• Standard hours are 8:30 a.m. 5:00 p.m. with occasional early morning or evening work based on business needs.

Full Time / Part Time

Worker Type

Job Exempt (Yes / No)

Workplace Model

Pursuant to Invescos Workplace Policy employees are expected to comply with the firms most current workplace model which as of October 1 2025 includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships collaborate more easily and support each others growth and development.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invescos culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race creed color religion sex gender gender identity sexual orientation marital status national origin citizenship status disability age or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.