Senior Assistant Officer (post level 12) (Job ID 6409)

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:
Office Management:
Manage the diary of the Programme Director and Head of the School.
Type correspondence and reports of the Head of the School and Programme Director.
Arrange meetings make appointments and conduct follow-ups for the Programme Director.
Receive documents/mail from other departments and Programme Director for the distribution to staff members etc.
Provide secretarial services for staff meetings the Engaged Scholarship Workgroup and the Advisory Board including attendance registers agendas minutes and distribution of documents.
Make photocopies and send e-mails to and from the Programme Director.
Make copies of important documents and reports for safekeeping.
Assist with updating and filing MOAs/documents.
Book venues for meetings and workshops of the School.
Follow up with HR regarding leave (annual/sick and special leave) of staff members.
Assist with SANC-related matters including correspondence filing of documentation the couriering of documentation and follow up on delivery.
Perform any other related and/or relevant responsibilities as requested and agreed upon with the Programme Director.

Client Support:
Answer and make telephone calls.
Schedule appointments with staff members and students.
Liaise with relevant internal University staff regarding meetings appointments and policies.
Liaise externally with other universities the Department of Health South Africa Nursing Council FUNDISA and nursing colleges.

Academic Administration:
Assist with preparation of curricula documentation for submission to SANC including copying filing and packaging of documents for courier purposes.

Inherent requirements:
A relevant bachelors degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7 or a 3-year National Diploma on NQF Level 6.
Minimum of one (1) year of relevant working experience in office management/administration within the higher education environment.

Recommendations:
Knowledge of MS Teams Outlook and PeopleSoft system.

Required competencies:
Results Orientated:
- The ability to stick with tasks not give up and overcome obstacles in completing ones task.
- The ability to be reliable responsible dependable and to fulfil obligations.
Strategic Thinking:
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation collaboration and working with close supervision.

Assumption of duties:
1 May 2026 or as soon as possible.

Closing date:
9 April 2026

Salary:
The annual remuneration package including benefits is RRper annum depending on the budget available for the position relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.

Enquiries:
For enquiries please feel free to contact or email or . Additionally kindly contact / 7659 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.