Training OperationsFinance Specialist, IFS UK

Training Operations/FinanceSpecialist. IFS UK

Location:Remote

Department: Operations/IT

Employment Type: FT

Minimum Experience: Mid-Level

The mission of the IFS Institute (IFSI) is to bring more Self-Leadership to the world. Internal Family Systems (IFS) is a psychotherapy approach grounded in the understanding that the mind is naturally multiple and that everyone has a core Self that is whole resilient and capable of guiding healing and growth.

The IFS Institute provides training for professionals and organizations globally an annual conference a practitioner directory for those looking for IFS trained providers and a growing number of online courses books and other resources.

Our goal is to create learning environments and a community that teach and support the internal welcoming of parts that have been exiled shamed or marginalized within our systems so that they may be seen heard valued andultimately healed. Building and supporting a diverse workforce is foundational to this goal and we are a committed equal opportunity employer.To learn more about our growing organization view a few ofourintroductory IFS videos.

Position Summary

This role reports to the Operations Manager IFS UKand will play an integral roletoprovide operational and financialservicesneeded byIFS UK tosupport the growing demandfor IFS (Internal Family Systems) Institutes programs.

The Training Operations/FinancialSpecialistwillsupport the Operations Manager with the implementation and execution of all IFS UK programming. This role will provide key operationaladministrativeand financialsupport to respond to a rapidly expanding community seeking access to and engaging in IFS Institute Programs. TheTraining Operations and Financial Specialistwill engagewiththeIFSUK teamthe IFS UKcommunityand IFS InstituteOperations/ITteam.

IFS UK was recentlyacquiredby the IFS Institute in the United States. As part of this evolving integration this role will help support the alignment of systems processes and operational practices between IFS UK and the global IFS Institute organization.

The IFS Instituteoperatesas a distributed team that relies on technology collaboration and periodic in-person gatherings to stay connected. The ideal candidate is comfortable working remotelydemonstratesstrong self-leadership and thrives in a collaborative and evolving organizational environment. Flexibility in work hours may occasionally beto supporttrainings including limited weekend work.

Key Responsibilities

• Ensurea high levelof customer service support to training staff and participants of our training and program offerings.

• Adhere toa calendar of key dates/deadlines for the smooth running of operational work.

• Manageaspects assigned ofthe maintenance andadministrative systems and record keeping for each training

• Partner with the finance team tomaintainaccuratefinancial records including training budgets payments and financial reporting.

• Managethe administrative aspects of assembling and overseeing staff teams for trainings and necessary programs.

• CreateanddisseminatecourseevaluationsandstaffCPD letters.

• Collaborate with internal teams including Operations IT Finance trainers and program staff to support program delivery.

• Provide guidance and coordination with supporting roles such as finance staff web support and Zoom technicians.

• Other duties as assigned.

Skills and Attributes

• EstablishedIT skillswithMicrosoft365 Google Workspace and zoom

• A strong attention to detail anda high levelof accuracy

• Skilled at communicating kindly clearly and professionally in written and spoken English

• Experience in the use of AI to enhance the efficiency of administrative processes.

• Experience of working independentlyproactivelyandcollaborativelyin a global team.

• Ability toattune to andengage harmoniously witha range of personality typesculturesandbackgrounds.

Role Requirements

• 3-5 years of relevant administrative experience

• Experienceofmanagingthefinancial requirements ofabusiness.

• Bachelors degree

• Exceptional organisational time-management and follow-through skillsability to prioritise problem solve and meet deadlines

• High levelproficiencywith of MS Office products (Word Excel Outlook) Google Workspace.

• Experience of working with a CRM system

• Proficient at hosting Zoom meetings

• High levelof sensitivity with strong interpersonal and customer care skills

IFS Institute is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability you may submit your request by sending an email and confirming your request for an accommodation and include the job number title and location to. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by our U.S. IFS Institute HR Department who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: IFS Institute is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any IFSI employee by a third-party agency and/or search firm without a valid written & signed search agreement will become the sole property of IFS Institute. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Required Experience:

Manager