People Coordinator

Werfen

Werfen is a growing family-owned innovative company founded in 1966 in Barcelona Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis Acute Care Diagnostics Transfusion Autoimmunity and Transplant. Through our Original Equipment Manufacturing (OEM) business line we research develop and manufacture customized assays and biomaterials. We operate directly in 30 countries and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe and our workforce is more than 7000 strong.

Our success comes from a specific focus in these rapidly evolving diagnostic areas our commitment to customers and our dedication to innovation and quality. Were passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.

Job Summary:

The People Coordinator provides essential administrative support to the Total Rewards team and delivers a seamless onboarding and orientation experience for all new hires. This role serves as the primary point of contact for new employees ensuring they receive clear communication timely support and a well-organized introduction to the organization. The People Coordinator also maintains HRIS data integrity manages pre-employment compliance requirements and supports general HR operations throughout the employee lifecycle.

Key Accountabilities

• Manage employee onboarding and associated materials provide new hires with welcome packet required paperwork and day one information and notifying all requireddepartments and hiring manager of upcoming tasks. Meet with new hire on first dayto provide final overview and company introduction

• Notify relevant internal departments and hiring managers of necessary onboarding and offboarding tasks and deadlines.

• Manage background check processes: track completion status document outcomes and escalate discrepancies or delays to appropriate PF business partners.

• Complete all pre-employment tasks including I-9 verification E-Verify processing and follow-up for any issues or visa-related updates.

• Contribute to continuous improvement initiatives within onboarding orientation and data management workflows.

• Maintain personnel data changes position updates and employee records with a high standard of data integrity Run routine reports reconcile discrepancies and support HRIS initiatives or clean-up projects.

• Schedule prepare and conduct monthly new hire orientation sessions; collaborate with internal partners to ensure smooth delivery and respond to new hire questions.

• Serve as a resource to employees answering HR-related questions and providing guidance or solutions; escalate issues to appropriate stakeholders when needed.

• Process employee terminations including HRIS updates communication to internal partners and personnel file completion.

• Process HR-related invoices and maintain the invoice tracking sheet

• Provide support for additional duties and special projects as assigned

Networking/Key Relationships:

• People Function team (Benefits Talent Acquisition Training HRBPS)
• Payroll
• IT
• Facilities
• Other departments as necessary

Minimum Knowledge & Experience required for the position:

• Associates degree in Human Resources Business or related discipline. Equivalent work experience will be considered.
• 2 years experience in administrative role supporting HR function
• Experience with HRIS systems preferred
• SHRM or PHR Certification desirable

Management has the discretion of substituting relevant work experience for a degree and/or making exceptions to the years of experience requirement.

Skills & Capabilities:

• Excellent written and Verbal communication skills
• Technologically savy with Microsoft PowerPoint Excel and Word
• Self-motivated with the ability to problem solve complex processes
• Able to work well with all levels of employees strong communication skills.
• Ability to multi-task prioritize and effectively manage time commitments
• Team oriented flexible high initiative highly independent able to work in fast pacedenvironment.
• Experienced with vendor management
• Strong focus on positive customer service and ability to assist and direct employee inquires to the appropriate resources within HR

Travel Requirements:

No travel required.

If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.

Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination harassment or retaliation based upon an individuals race color religion gender sexual orientation gender identity/expression national origin/ancestry age mental/physical disability medical condition marital status veteran status or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process please contact for assistance.

We operate directly in over 30 countries and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7000 employees around the world comprise our Werfen team.