School Facilities Manager Vacancy in Oxford Competitive Salary!
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Job Summary
Facilities Manager
Full-Time
All Year Round
Secondary School in Oxford
Start Date: ASAP
Salary: Competitive (dependent on experience)
A well-established and inclusive state secondary school in Oxford is seeking an experienced and proactive Facilities Manager to oversee the effective management of the school site. This is a key role responsible for ensuring the safety compliance and smooth day-to-day operation of the schools buildings and grounds.
Working closely with the Senior Leadership Team and Business Manager the successful candidate will lead on site management health and safety compliance contractor coordination and maintenance planning ensuring a safe and well-maintained learning environment for students and staff.
Facilities Manager - Key Responsibilities
Site & Facilities Management
Oversee the daily operation maintenance and security of the school site and grounds
Conduct regular site inspections to ensure cleanliness safety and compliance
Manage site staff including caretakers and cleaners ensuring high standards are maintained
Coordinate planned preventative maintenance (PPM) and reactive maintenance works
Ensure effective operation of all building systems including heating lighting water and security
Health & Safety & Compliance
Lead on health and safety across the school ensuring compliance with all statutory regulations
Maintain and update risk assessments policies and compliance documentation
Oversee fire safety procedures including drills alarm testing and evacuation processes
Ensure compliance with safeguarding procedures related to site security and visitor access
Monitor statutory testing (e.g. legionella emergency lighting fire alarms asbestos management)
Contractor & Project Management
Manage external contractors ensuring all required documentation (RAMS DBS PPE) is in place
Oversee site works and projects ensuring they are delivered on time and within budget
Support procurement processes including tendering and contract management
Liaise with external agencies and service providers as required
Administration & Systems
Maintain accurate records of maintenance compliance checks and site documentation
Use school systems and compliance software to manage site operations and reporting
Support budget monitoring related to site and facilities expenditure
Ensure all documentation is audit-ready and meets regulatory requirements
Additional Duties
Support school events lettings and out-of-hours activities as required
Assist with emergency response and incident management
Contribute to the wider life of the school and participate in relevant training
Facilities Manager - Person Specification
Essential
Previous experience in facilities or site management (ideally within a school or public sector setting)
Strong knowledge of health and safety regulations and statutory compliance
Experience managing contractors and maintenance programmes
Excellent organisational and problem-solving skills
Strong communication skills and ability to work with a range of stakeholders
Desirable
Experience in a secondary school environment
Knowledge of compliance systems (e.g. Smartlog or similar)
Health & Safety qualification (e.g. IOSH or NEBOSH)
Personal Qualities
Proactive reliable and highly organised
Strong leadership skills with the ability to manage and motivate a team
Calm under pressure with the ability to prioritise effectively
Professional and approachable manner
Commitment to maintaining a safe and high-quality learning environment
Working Hours
Monday to Friday (shift patterns may apply)
Full-time all year round (with flexibility for out-of-hours requirements)
How to Apply
If this role aligns with your experience and skills please submit your CV for consideration.
Key Skills
About Company
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