Executive Assistant
Share
Job Location:
Columbia, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Build the Future with Us EquipmentShare is Hiring an Executive Assistant
At EquipmentShare were not just filling a role were assembling the best team on the planet to build something thats never been built before. Were on a mission to transform an industry thats been stuck in the past by empowering contractors and communities through innovative technology real-time support and a team that truly cares.
Were hiring a Executive Assistantat our Corporate Headquarters in Columbia MOand were looking for someone whos ready to grow with us bring energy and drive to their work and help us build the future of construction.
We are seeking a highly organized and proactive Executive Assistant to support C-Suite enabling efficient accomplishment of key tasks and initiatives. The ideal candidate is detail-oriented anticipates needs and ensures seamless communication across teams. Responsibilities include managing daily administrative tasks coordinating schedules liaising with stakeholders and organizing executive outreach efforts. This role suits a seasoned professional who thrives in a dynamic entrepreneurial environment values confidentiality and can balance multiple priorities with sound judgment and strong communication skills.
Primary Responsibilities
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the companies & engaged entities.
- Prepare presentations agendas reports special projects and other documents in support of objectives for the organization(s).
- Arrange travel and accommodations. Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Draft and prepare correspondence for announcements meetings and organizations that the executive is involved with
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Be responsive to emails/texts/phone calls with contact outside normal business hours
- Use discretion confidentiality and good judgment in handling all matters.
- Efficiently reading researching collecting and analyzing information as needed in advance.
- Complete adhoc projects as assigned such as personal events and/or family needs- which may include coordinating house management - vendors workers etc.
- Organize complex calendars and schedules; resolving any scheduling issues proactively with foresite for future needs/conflicts
- Provide proactive solutions to logistical and administrative challenges continuously seeking opportunities to enhance efficiency.
Why EquipmentShare
Because we do things differently and we think youll feel it from day one. Were a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesnt just run our business it also makes your job easier safer and more connected. Whether youre behind the wheel under the hood leading a branch or closing deals tech supports you and you drive us forward.
Were a team of problem-solvers go-getters and builders. And were looking for teammates who take pride in doing meaningful work and want to be part of building something special.
Perks & Benefits
- Competitive compensation
- Full medical dental and vision coverage for full-time employees
- Generous PTO paid holidays
- 401(k) company match
- Gym membership stipend wellness programs (earn PTO and prizes!)
- Company events food truck nights
- 16 hours of paid volunteer time per year give back to the community you call home
- Career advancement leadership training and professional development opportunities
About You
You want to be part of a team thats not just changing an industry for the sake of change were transforming it to make it safer more secure and more productive. You bring grit heart and humility to your work and youre excited about the opportunity to grow within a fast-paced mission-driven environment.
Were looking for people who:
- See challenges as opportunities
- Embrace change and continuous improvement
- Bring energy effort and optimism every day
Skills & Qualifications
- Demonstrated experience required in working in an executive assistant role
- Proficiency in Google products & preferably Apple products as well (iPad Mac etc)
- Strong organizational abilities with attention to detail.
- Effective and professional communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment adapting and evolving quickly to changing needs.
- Flexible hours as dictated by the needs of business for projects and meetings.
Education and Experience
- At least 4 years of experience serving in an executive support role or similar position is preferred.
- Bachelors degree preferred
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Demonstrated discretion reliability and trustworthiness in handling confidential information.
- Ability to think outside of the box with a sense of urgency.
Physical Requirements
- Must be able to lift at least 25 pounds at times.
- Must be able to sit and use a computer for long periods of time.
A Workplace For All
At EquipmentShare we believe the best solutions come from a team that reflects the world around us. Our initiative A Workplace For All is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting developing and retaining great people from all walks of life.
We value different backgrounds talents and perspectives. We want you to feel like you belong here because you do.
EquipmentShare is an EOE M/F/D/V.
Employment is contingent on passing a background check. Additionally some roles require passing a drug test depending on the job responsibilities.
Required Experience:
IC
Key Skills
About Company
Rent the newest construction equipment and tools, track your entire fleet and put your assets to work with EquipmentShare at one of our 240+ locations.
