IN-DOA-State Procurement Agency Support Administrator

Indianapolis, IN - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Job ID: 799216

Position: Procurement Agency Support Administrator

Location: 402 W Washington St Indianapolis IN 46204

Client: IN-DOA

Duration: 8 Months (Possibility of extension)

Hybrid

Position is hybrid - 4 days in office required Friday ability to work remotely. (If contractor prefers 5 days on-site this is available.)
Position is anticipated to last through 01/31/2027.
Initial interviews with be via Teams; 2nd round interviews will require in-person attendance.

Job Description:

The State Procurement Agency Administrator will play a key role in supporting procurement processes by performing critical administrative tasks and providing resolution support. Key responsibilities include:
Conducting basic contract reviews to identify and address Personally Identifiable Information (PII) concerns.
Preparing and posting contracts requests for quotes (RFQs) and related documentation to online platforms in accordance with agency standards.
Handling support tickets and phone calls to assess research and resolve issues or inquiries raised by requestors.
Collaborating with requestors to provide guidance and resolution for procurement-related tasks or challenges.
Maintaining organized records and ensuring compliance with relevant policies procedures and timelines.
Providing excellent customer service and ensuring clear communication with internal and external stakeholders.

Skill Requirements:

Attention to Detail: Strong focus on accuracy particularly when reviewing contracts for PII or other sensitive information.
Procurement Knowledge: Familiarity with procurement processes contract management and public sector regulations is highly desirable.
Problem-Solving Skills: Ability to assess issues conduct research and develop practical solutions.
Technical Proficiency: Comfortable using online platforms to post contracts and handle documentation; familiarity with relevant software/tools is a plus.
Communication Skills: Excellent verbal and written communication abilities to assist requestors effectively and professionally.
Organizational Skills: Ability to manage multiple tasks and prioritize effectively to meet deadlines.
Customer Service Orientation: Commitment to providing high-quality support and assistance to stakeholders.
Legal Awareness: Basic understanding of PII and how to manage sensitive information in compliance with legal and organizational guidelines.

Preferred Qualifications:

Previous experience in procurement contract management or a related field.
Knowledge of state procurement policies and procedures.
Experience in ticketing systems or customer service platforms.

Required skills:

Previous experience in procurement contract management or a related field.
Experience in ticketing systems or customer service platforms.
Knowledge of state procurement policies and procedures.
Degree or coursework in business administration business management public administration or finance.
Exp w/research problem solving troubleshooting via multiple resources to assist with data clean up & quality for both ticket support and contracts.
Strong problem-solving skills to assess research and resolve procurement related issues effectively.
Strong organizational and communication skills.
Background in legal studies.
Prior experience working with Service Now.
Data visualization (Power BI) experience.
Template creation inventory module item catalog management experience (People Soft v9.2)

Job ID: 799216 Position: Procurement Agency Support Administrator Location: 402 W Washington St Indianapolis IN 46204 Client: IN-DOA Duration: 8 Months (Possibility of extension) Hybrid Position is hybrid - 4 days in office required Friday ability to work remotely. (If contractor prefers 5 da...