Corporate Legal Support Specialist
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.
Join our Corporate Team as a Legal Support Specialist located in our Miami office.
We are seeking a highly organized and results-driven professional who thrives in a fast-paced deadline-driven environment. The ideal candidate excels at multitasking with minimal supervision while maintaining professionalism and confidentiality. Strong communication skills attention to detail and a proactive mindset are essential for success in this role. If you take initiative anticipate needs and provide strategic solutions we invite you to join our team.
This role will be based in our Miami office on an in-office basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building.
Position Summary
The Legal Support Specialist serves as a key point of contact for both internal and external clients acting as a liaison between attorneys and clients. This role involves managing legal documents maintaining case files coordinating attorney schedules and assisting with billing and administrative tasks. Candidates should be flexible to work overtime as needed.
Key Responsibilities
Document Preparation & Management: Drafts edits proofreads and organizes legal documents and correspondence.
File Organization: Maintains and manages legal files ensuring accuracy and accessibility.
Billing & Time Entry: Processes attorney time entries manages billing and assists with collections.
Scheduling & Travel Coordination: Maintains busy calendars schedules appointments arranges complex travel plans and processes related expenses.
Client & Attorney Support: Serves as a liaison between attorneys and clients assisting in client relationship management.
Administrative Duties: Manages attorneys emails and calls processes expense reimbursements and performs other office responsibilities as needed.
Qualifications
Skills & Competencies
Highly organized detail-oriented and able to multitask in a fast-paced environment.
Strong communication skills both written and verbal.
Fluency in English and Spanish including the ability to read and write business and legal documents in both languages; Portuguese is a plus.
Proactive and self-motivated with the ability to work independently and collaboratively.
Exceptional client service skills with a professional and polished demeanor.
Ability to work under pressure and meet strict deadlines.
Flexibility to work overtime as needed.
Education & Prior Experience
Minimum of five years of experience as an administrative or executive assistant in a professional environment preferably in a law firm.
At least two years of legal secretary experience at a mid-to-large law firm.
Experience in a fast-paced executive-level work environment is highly desirable.
Bachelors degree or equivalent experience preferred.
Technology
Proficiency with Windows-based software and Microsoft Word PowerPoint Excel and Outlook.
Experience with iManage and/or Filesite is a plus.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.
Required Experience:
IC
About Company
Greenberg Traurig, LLP has more than 2750 attorneys in 48 locations in the United States, Europe and the Middle East, Latin America, and Asia. The firm is a 2022 BTI “Highly Recommended Law Firm” for superior client service and is consistently among the top firms on the Am Law Global ... View more
