Executive assistant & Business Operation support
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Work Arrangement
This role is categorized as on-site. This means the successful candidate is expected to report to HQ Building in Shanghai China full time per week.
The Role
GM Chinas Design organization is seeking a Design Business Operation & Administrative Support personnel who can manage multiple responsibilities with an open mind and high flexibility. This role is approximately 50% design operations and 50% administrative work acting as an individual contributor supporting the Design Operations Manager and broader design leadership.
You will:
- Drive design business operations (General studio operations daily work ) and
- Provide high-quality administrative support (calendar and meeting management documentation travel and expense coordination communication support)
so that design leaders and teams can focus on creative excellence.
If this sounds like your next step wed love to hear from you. There has never been a more exciting time to work for GM China Studio.
What Youll Do
- 50% Design Operations
- Own day to day operations for the GM China Design studio
- Manage design safety policies and on-site execution in the design center
- Manage security assets and data in alignment with GM standards
- Partner and coordinate with GM global teams to support leadership and align on standards and best practices
- 50% Administrative Support
- Provide calendar and schedule management for design leadership (meetings reviews travel time key events)
- Organize and support design reviews leadership meetings and workshops (invitations room/VC booking)
- Coordinate travel arrangements and expense processing for design leaders and visitors in line with GM policies
- Maintain documentation and records (policies operating procedures org charts contact lists training records) for the design studio
- Support hiring and onboarding logistics (onboarding/offboarded checklists system/access requests)
- Act as a central point of contact for internal and external inquiries related to the design studio redirecting or escalating as appropriate
- Help drive communications within the studio (announcements newsletters notice boards event coordination)
Your Skills & Abilities (Required Qualifications)
- Bachelors degree in business Finance Engineering Design/Business Management or equivalent experience
- 3 years of experience in administrative or executive support (e.g. supporting leaders or teams with scheduling meeting support documentation and travel/expense coordination) is strongly preferred
- Fluency in English (written and spoken); ability to work proactively and take ownership with high flexibility
- Strong team player with effective communication and stakeholder management skills
- Proven ability to develop creative and innovative solutions to complex problems with significant impact on future products
- Excellent organizational skills attention to detail and ability to manage multiple priorities in a fast-paced environment
- Strong proficiency with productivity tools (e.g. Outlook Excel PowerPoint collaboration platforms)
About GM
Our vision is a world with Zero Crashes Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better safer and more equitable for all.
Why Join Us
We believe we all must make a choice every day individually and collectively to drive meaningful change through our words our deeds and our culture. Every day we want every employee to feel they belong to one General Motors team.
Non-Discrimination and Equal Employment Opportunities
General Motors is committed to being a workplace that is not only free of unlawful discrimination but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.
We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required where applicable to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more visit How we Hire.
Accommodations
General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment email us or call your email please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
Required Experience:
IC
Key Skills
About Company
GM is home to Chevrolet, Buick, GMC & Cadillac and has been leading the auto industry for over a century. See how we create a vehicle for every drive.
