Assistant Superintendent for Finance & Operations 1.0 FTE SY 2627

Job Goal: The Assistant Superintendent for Finance and Operations administers all aspects of the school systems business operations. The primary responsibilities include oversight of the Human Resources Business Central Registration and Transportation offices and managing the Food Service contract. This oversight encompasses managing a municipal financial accounting system preparing the annual budget and monitoring expenditures preparing and analyzing strategic and long-range planning projections and identifying cost-savings opportunities. The Assistant Superintendent for Finance and Operations reports to the Superintendent of Schools.

Business Services:

• Oversees the Director of Finance and Business Operations in the management of all aspects of the districts accounting and operations.
• Works with the Superintendent and School Committee to determine budget guidelines; leads the development of the annual budget in conjunction with the administration and participates in communicating and presenting the budget to the School Committee Town officials faculty and staff taxpayers and other constituencies.
• Prepares quarterly reports and projections for the Superintendent and School Committee on the status of the budget versus expenditures; distributes monthly expenditure reports to the schools; prepares periodic analyses as requested by Superintendent.
• Oversees the Director of Finance and Business Operations in preparing state and federal financial reports in support of grants and compliance requirements.
• Directs the competitive bid process and negotiates vendor contracts. Develops and manages all legal contracts for the School Department in consultation with Town Counsel.
• Supervises the activity in the transportation and food service programs; ensures compliance with state and federal regulations.
• Plans bus fleet replacement program with Transportation Coordinator.
• Implements and supervises policies regarding community use of facilities.
• Supervises implementation of policy and regulations regarding non-resident pupils; collects tuition and deposits with the Town Treasurer.
• Serves as liaison with Town Financial Services Director Treasurer and Executive Director.
• Oversees the business office in the processing of invoices warrants and payroll.
• Oversees and directs the development of long range improvements to existing schools as well as the planning of renovations and/or new construction as needed to support the educational programs by producing fiscal projections for proposed capital improvements.
• Coordinate with the Facilities Management Department (FMD) and Department of Public Works on capital playground and sustainability projects.
• Responsible for Central Registration of all students entering the Wellesley Public Schools inclusive of Kindergarten Round Up and Elementary Transfer Option as defined by School Committee policy.

Human Resources

• With the Director of Human Resources serves as the school administration collective bargaining representatives with units; serves as liaison to School Committee; prepares reports proposals and financial analyses as needed.
• Supervises the districts personnel operations and oversees the work of the Director of Human Resources.
• Oversees all contractual obligations and resolution of contractual issues and grievances.

Administration

• Leads committees and prepares reports for the Superintendent as requested.
• Assists in system-wide strategic and long range planning; prepares annual enrollment report K 12 projections and census report.
• Provides support to Principals and other administrators as they carry out their business management and operations responsibilities.
• Attends conferences and meetings related to current school business and personnel practices; represents the Superintendent at local and/or state meetings as requested.
• Evaluates the Director of Finance and Business Operations Director of Human Resources the Transportation Director and serves as a liaison between the school department and the Director of Food Services.
• Performs other duties as requested by the Superintendent of Schools.

Qualifications:

• Licensed as a School Business Administrator and Superintendent/Assistant Superintendent by the Massachusetts Department of Elementary and Secondary Education (DESE) or credentials to satisfy license requirements.
• Designation as Massachusetts Certified Public Purchasing Official (MCPPO)
• Masters Degree required Educational Administration Business Administration Accounting or Finance preferred.
• Exemplary performance and demonstrated leadership in business and finance municipal financial management or a school administrative position such as a Director of Finance Business Manager School Principal or one of comparable leadership responsibilities
• Effective written and oral communication skills presentation skills and listening skills.
• Experience working in a business or school system with a diverse population.
• Strong analytical and computer skills required to support data base management forecasting cost-benefit analysis and decision-making activities
• Thorough knowledge of public-school finance including knowledge of and state laws governing the financing of public schools and a broad working knowledge of state funding for public education accounting municipal business practices and budget development
• Knowledge of MUNIS or related accounting financial management system
• Strong analytical aptitude with an ability to see the big picture while maintaining impeccable attention to detail
• Excellent oral and written communication and interpersonal skills
• Ability to develop effective collegial and cooperative working relationships with all constituencies with the school community and municipal departments
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
• Successful completion of a Criminal Record Check (C.O.R.I.) Sexual Offender Record Check (S.O.R.I) and fingerprints.

Evaluated by: Superintendent of Schools

Supervises: Finance & Operations Manager Director of Human Resources Director of Finance and Business Operations and Transportation Director

Work Year: This position is a year-round 12-month exempt position. Attend all School Committee meetings and other evening meetings as appropriate.

Salary/Benefits: Competitive salary and benefits commensurate with qualifications and experience; individual contract.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit talk and/or hear. The employee is occasionally required to move throughout a building; use hands to finger handle or feel objects tools or controls; and reach with hands or arms climb or balance and stoop.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee is required to have the cognitive ability and focus to manage multiple detailed tasks at once with frequent interruptions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an educational environment. Majority of the work is performed in a moderately noisy environment with frequent interruptions.

Non-Discrimination Statement:

Applicants for employment are considered without regard to age physical mental or psychiatric disability genetics race religion sex sexual orientation gender identity marital status national origin or military status.

School Committee Approval Date: October 29 2024

Required Experience:

Junior IC