Temporary Facilities Officer (Apr Oct 2026) King George V School

King George V School is looking for a temporary Facilities Officer to join the team. The duration will be from 30 April to 10 October 2026. We are looking for a motivated individual who is growth-oriented and who is interested in a career in school facilities management. Apart from overseeing day to day school maintenance he/she will coordinate planned infrastructure upgrading projects with the ESF facilities team. He/she will manage vendors drive timelines and uphold safety standards to ensure a high-quality learning environment.

Responsibilities:

-to-day Facilities Operations

• Receive prioritise and action facility service requests (repairs cleaning minor maintenance).
• Monitor and manage the schools helpdesk/maintenance ticket system; log update and close requests.
• Conduct routine inspections of buildings grounds and equipment; report defects and recommend remedial actions.

& Vendor Coordination

• Liaise with external contractors (plumbing electrical cleaning landscaping security etc.); obtain quotes and schedule works.
• Supervise on-site contractors to ensure works comply with specifications school policies and safeguarding requirements.
• Maintain up-to-date records of contracts warranties and service agreements.

& External Use Management

• Manage enquiries and bookings for external hires of school facilities (halls sports facilities classrooms) including checking availability and preparing hire agreements.
• Process rental applications obtain necessary approvals and ensure compliance with school policies insurance and safeguarding requirements for external users.
• Coordinate logistics for external groups: access security cleaning equipment setup and staff supervision as required.
• Oversee invoicing and collection of rental fees; liaise with Finance for timely processing and record keeping.
• Monitor and enforce conditions of use during rentals; inspect facilities before and after hire and document any damages or additional cleaning required.
• Maintain an up-to-date calendar of rentals and block bookings to avoid conflicts with school events and timetabling.

& Safety Compliance & Risk Management

• Support compliance with local statutory requirements and school H&S policies (e.g. fire safety lift inspections water testing).
• Assist with risk assessments safety audits and corrective actions.
• Maintain and update H&S records incident logs and inspection reports; support emergency response procedures.

Maintenance & Project Support

• Assist the ESF FDD with routine and planned maintenance schedules such as sports field returfing toilet renovation and school façade projects etc.
• Support small refurbishment projects: prepare basic specifications coordinate site access monitor progress and quality.
• Help manage inventories of spare parts materials and equipment.

Site Security & Events Support

• Help oversee site security arrangements and access control (badges visitor passes).
• Support setups for school events (room set-up furniture signage) and ensure post-event clearance.
• Coordinate with security/guards for traffic parking and crowd control as needed.

& Communication

• Keep accurate records produce simple reports and update asset registers.
• Communicate effectively with staff and contractors about scheduled works and any disruptions.
• Ensure appropriate safeguarding standards when contractors or external hirers are on site.

Duties

• To work closely with the Operations Manager and support when necessary
• Any other ad hoc duties as assigned/listed by the line manager

Requirements:

• Cert / Diploma in Facilities Management relevant experience in facilities maintenance or newly graduates from relevant fields. Technical background a definite advantage
• Self-motivated with strong sense of responsibility and problem-solving skills
• Fluency in oral written English and Cantonese
• Strong communication and interpersonal skills and a good team player
• Ability to firmly communicate firmly with contractors and external guests while maintaining a positive healthy relationship
• Strong organizational skills
• Time management
• Good customer service attitude.

Core Professional / Technical competencies required:

• Positive and can-do attitude.
• Able to handle sensitive and confidential information tactfully and with integrity.
• Engaged in professional development has aims for growth.

• Operations Manager