Payroll & Benefits Specialist
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Job Location:
Portland, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Make an impact where accuracy service and people intersect.
We are seeking a detailoriented and servicedriven Payroll & Benefits Specialist to play a key role in delivering accurate payroll seamless benefits administration and outstanding support to our employees. This is an ideal opportunity for someone who enjoys working behind the scenes to ensure employees are paid correctly benefits run smoothly and systems work effectivelyevery this role youll collaborate closely with Finance HR Business Partners vendors and employees while maintaining the highest standards of confidentiality compliance and customer service.
What Youll Do:
Payroll Administration
- Process accurate and timely biweekly payroll for all employees and quarterly compensation for Board members
- Ensure compliance with federal state and local payroll and tax regulations
- Partner with Finance and HR to maintain accurate employee payroll and benefit data
- Respond to payrollrelated inquiries with professionalism and precision
- Complete wage verifications and support external payrollrelated requests
- Assist with payroll audits and tax/setup accuracy reviews
Benefits Administration
- Facilitate benefit orientations and conduct 1:1 benefit election meetings
- Support employee selfservice enrollment and respond to routine benefit questions
- Manage benefit enrollments with thirdparty vendors and ensure timely updates
- Administer qualifying life events benefit terminations and COBRA processes
- Reconcile monthly benefit invoices and resolve discrepancies
- Process quarterly wellness reimbursements and maintain required documentation
Compliance Reporting & HRIS Support
- Assist with ACA reporting and related compliance audits
- Partner with HR Business Partners on leave administration and payroll coordination
- Conduct data audits and prepare payroll and benefit reports as requested
- Support HRIS administration by running reports assisting with system updates and coordinating with vendors to ensure optimal system performance
Engagement & Wellness
- Support annual benefits education and wellness programming in partnership with the Total Rewards Specialist
- Serve on the Wellness Council helping connect benefit offerings to employee needs
- Play a key role in Annual Enrollment including system testing reporting and employee support
What Youll Bring:
- 3 years of payroll experience; some benefits experience strongly preferred
- Strong analytical skills with exceptional attention to detail
- Advanced Excel skills and proficiency with Microsoft Office
- Experience with HRIS platforms (UKG or similar preferred)
- Excellent interpersonal verbal and written communication skills
- Proven ability to handle confidential information with discretion
- Selfmotivated proactive organized and accountable
- FPC or CPP certification preferred (or willingness to obtain)
Location: This is a hybrid role out of our Portland ME office.
MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race color religious creed national origin ancestry age disability genetics gender identity veterans status sexual orientation or any other characteristic protected by law. Additionally we are committed to providing an inclusive and accessible recruitment experience for all candidates. If you need a reasonable accommodation during the interview process please contact us at.
To ensure an equitable and authentic interview process candidates should not use AI or chatbot tools during the live interview or phone screen. We welcome any preparation you choose to do beforehand but all responses shared during the interview must be your own.
Note: MEMIC does not offer Stem-OPT EAD Extension for this role.
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Required Experience:
IC
Key Skills
About Company
The MEMIC Group provides workers' compensation insurance to employers with an emphasis on workplace safety.
