Agent Administration Area 1

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Task Responsibilities:

Manage building access badges and employee identification badges and coordinate meeting rooms
Oversee office service agreements (telecommunications cleaning rental coffee/water services equipment suppliers stationery)
Maintain office supplies snacks coffee and general facility needs
Manage company contracts and vendor accounts (e.g. office suppliers shipping services telecommunications providers)
Support Finance and Accounting teams with a variety of tasks including census reporting liaison with registered agents deadline tracking credit cards receipts management and basic document processing
Procurement coordinator for new suppliers onboarding process and point of contact for procurement related topics with the Headquarters
Assist with administrative aspects of business insurance (auto insurance property insurance customs-related documentation)
Maintain company vehicle title records
Fixed asset management deployment facilitator census invetory disposals
Ensure proper document retention

Essential Requirements For The Position:

High school diploma or Bachelors degree; a technical degree or studies in Business Administration or a related field
13 years in an administrative assistant office coordinator or similar role within an office environment
Basic understand in Finance/Accounting or similar
Ability to communicate clearly and professionally with colleagues vendors and external partners
Strong organizational skills (Ability to prioritize work meet deadlines )
Technical skills:
- Proficiency in Microsoft Office (Word Excel Outlook)
- General familiarity with office systems and administrative processes
- Experience with ERP systems (such as SAP or similar) is an advantage
Able to handle everyday operational issues and propose practical solutions
Fluency both written and spoken in English is mandatory; Spanish will be considered an plus

Working Conditions:

The position is based on-site in Houston Texas
This is a full-time permanent role with regular weekday working hours
Regular presence in the office is necessary to support daily operational needs

Required Experience:

Unclear Seniority

Task Responsibilities:Manage building access badges and employee identification badges and coordinate meeting roomsOversee office service agreements (telecommunications cleaning rental coffee/water services equipment suppliers stationery)Maintain office supplies snacks coffee and general facility ne...

Task Responsibilities:

Manage building access badges and employee identification badges and coordinate meeting rooms
Oversee office service agreements (telecommunications cleaning rental coffee/water services equipment suppliers stationery)
Maintain office supplies snacks coffee and general facility needs
Manage company contracts and vendor accounts (e.g. office suppliers shipping services telecommunications providers)
Support Finance and Accounting teams with a variety of tasks including census reporting liaison with registered agents deadline tracking credit cards receipts management and basic document processing
Procurement coordinator for new suppliers onboarding process and point of contact for procurement related topics with the Headquarters
Assist with administrative aspects of business insurance (auto insurance property insurance customs-related documentation)
Maintain company vehicle title records
Fixed asset management deployment facilitator census invetory disposals
Ensure proper document retention

Essential Requirements For The Position:

High school diploma or Bachelors degree; a technical degree or studies in Business Administration or a related field
13 years in an administrative assistant office coordinator or similar role within an office environment
Basic understand in Finance/Accounting or similar
Ability to communicate clearly and professionally with colleagues vendors and external partners
Strong organizational skills (Ability to prioritize work meet deadlines )
Technical skills:
- Proficiency in Microsoft Office (Word Excel Outlook)
- General familiarity with office systems and administrative processes
- Experience with ERP systems (such as SAP or similar) is an advantage
Able to handle everyday operational issues and propose practical solutions
Fluency both written and spoken in English is mandatory; Spanish will be considered an plus

Working Conditions: