Senior Administrative Assistant

Horsham, PA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at .

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Horsham Pennsylvania United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant. This is a hybrid role available in Horsham PA.

This position will require 3 days in-office and 2 days remote.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way. Learn more at Sr. Administrative Assistant provides highlevel administrative and operational support to the Directors of Marketing for both Bladder and Prostate ensuring the efficient management of daily priorities communication flow and organizational initiatives. This role requires excellent judgment strong organizational skills and the ability to manage sensitive information while coordinating across global teams and multiple stakeholders.

Key Responsibilities

Provides administrative support including meetings management team management travel & expenses reporting and communication management for the directors and the marketing teams.

Meetings Management:

Calendar management (i.e. schedule meetings accept / decline meetings communication surrounding meetings)
Meeting conflict resolution & highlight urgent / immediate requests
Coordinating interviews & 1:1s
Staff (Direct Reports) and Team Meetings
Coordinate onsite and offsite team meetings including sourcing venues arranging catering preparing agendas and managing logistics.
Assist with any documents required for key meetings and proactively obtain information required for meetings (i.e. presentations pre-reads)
Provide hospitality support including greeting guests and managing catering setup and cleanup to create a welcoming organized meeting environment.

Team Management:

Handles confidential matters requiring discretion and judgment
On-boarding/Off-boarding (Employees Contractors): New Hires Terminations Leave of Absences Promotions Transfers & Return to Work
Maintain organization charts and distribution lists
Plan and execute team building events and celebrations for life events and key business milestones to strengthen team cohesion and culture.
Coordinate gifts for team life events to reinforce a culture of recognition and support.
Collaboration/coordination with other admins
Assist in printing copying scanning filing or destroying documents or mail
Maintains office environment

Travel & Expenses:

Make all domestic/international travel arrangements and prepare documents for passport/VISA including flights hotel car service car rental and train
Process expense reports including receipt management
Oversee interview logistics and related travel coordination
Coordinate PharmD travel and reimbursement processes
Manage Corporate Meeting Card (CMC) activity including tracking expenses and supporting documentation.
Provide support in resolving issues related to AmEx phone services IT and vendor inquiries

Reporting:

Coordinates prepares and edits reports and presentations
Process purchase and check requests

Communication Management:

Disseminate team communications including announcements and newhire updates to maintain alignment and awareness across the organization

Qualifications

Education:

High school diploma required; Bachelors degree or formal administrative training preferred.

Required:

A minimum of 2 years of administrative experience
Proficiency in Microsoft 365 (Outlook PowerPoint Excel Teams) collaboration tools and expense systems.
Strong experience with digital platforms and virtual meeting technologies.
Exceptional organizational and prioritization skills with the ability to manage multiple priorities.
Strong interpersonal and communication skills capable of engaging with executives and stakeholders at all levels.
Proven ability to exercise discretion maintain confidentiality and resolve complex issues independently.
Demonstrated agility and adaptability in a hybrid work environment.

This job posting is anticipated to close on 4/3/2026.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please contact us via or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Required Experience:

Senior IC