Administrative Assistant Office of the Dean, HCB UTK

The Haslam College of Business (HCB) at the University of Tennessee Knoxville invites applications for an Administrative Assistant (Non-Exempt Full Time)to join ourcolleges leadership team. This position serves as an Administrative and Technical Assistant whose primary role is to support the Assistant Dean of Strategy Operations and Planning as well as assist in representing Haslam to national and global leaders in business and industry. The position performs a wide range of administrative duties is directly responsible for managing and prioritizing their supervisors time and calendar of events manages email inboxes will be granted authority to make certain decisions on the supervisors behalf and aids in the production of the HCB podcast. The position is expected to understand execute and express thought leadership on behalf of the college targeting a broad range of stakeholders both internal to HCB/UTK and external to a public audience of prestigious business leaders.

Administrative Assistant Support

Administer email inboxes to select priority and follow-up drafting responses as needed

Coordinate and manage appointments for supervisor including but not limited to maintaining calendar meeting requests and speaking engagements

Act as primary liaison for supervisor by managing communications establishing priorities of competing matters anticipating supervisors needs among given priorities and acting/advising accordingly and attending meetings on behalf of supervisor as needed

Prepares correspondence documents reports or other materials for leadership and stakeholders; Drafts correspondence and/or documentation on behalf of department leadership for review

Provide administrative and technical support such as printing organizing transcribing etc.

Coordinates and works collaboratively with other departments and support units in HCB for effective department operations

Informs department leadership of potentially controversial matters or other key issues using discretion and maintaining confidentiality

Provides superior and consistent customer service to internal and external stakeholders

Research analyzes and resolves issues within general guidelines established by department leadership HCB Financial Information Office (FIO) and/or campus fiscal policy

Logistical and Facilities Support

Schedules and organizes department meetings and events adhering to all relevant fiscal policies

Provides logistical support/coordination for effective planning and execution of meetings and events

Prepares materials or supplies for meetings and events

Interacts with supply vendors and serves as point of contact for department space equipment or facility issues

Assists with department technology and AV needs determining when to coordinate with TIS/OIT

Reserves meetings in applicable campus events system

Coordinates and books travel plans for department faculty and staff; submits and reconciles travel expenses

Production Assistant

Support production of the HCB podcast to amplify the voice of the college to its global audience

Contribute to pre-interview preparation for the host

Research guests and companies to assist in script preparation for the host

Stay current on business news for trends and guest ideas

Occasional travel to record podcast episodes

Required Qualifications

Education: High School diploma or GED

Experience:Minimum of 2 years of relevant progressively responsible experience in professional office setting. Supporting senior level personnel in a business environment

Knowledge Skills Abilities:

Excellent organizational and communication skills

Ability to communicate effectively and professionally with internal and external constituents

Demonstrated proficiency of Microsoft Office suite

Skilled in computer usage (Mac & PC)

Strong time and task management skills

Possess effective critical thinking skills

Demonstrate Vol spirit and energy

Comfortable in fast-paced environments

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-basedvisa status.

Preferred Qualifications

• Education:Bachelors degree in business Marketing PR Journalism or a related field
• Experience:1-3 years of marketing and/or podcast experience
• Knowledge Skills Abilities:Independent and analytical decision making

Work Location

• Location: Knoxville TN
• Onsite

Compensation and Benefits

• UT market range: 06
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

Application Instructions

To express interest please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References

About The College/Department/Division

At Haslamwerecommitted to making a significant impactinthe world of business and education. Big Orange Big Ideas isheard oftenatTennessee. At Haslam we take those words a step further delivering big results by producing more prepared students and impactful interdisciplinary research. Our students and facultycreate the changethatchangesour world for the better.

We are a community serving the citizens and businesses of Tennessee and beyond. We support learning by creatingsharingand applying knowledge. We succeed when our work and that of our students and partners generates nationally and internationally recognized outcomes that improve the world.