Senior Administrative Assistant (Contract)
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists and professionals we bring diverse perspectives together to solve complex challenges for our clients and communities. We are an employeeowned organization that values collaboration diversity and sustainable results. Together we are EXP.
Are you ready to design your future
Contract Opportunity (1-2 months)
EXP is seeking an experienced Senior Administrative Assistant to provide handson inperson administrative support for our Calgary office while also supporting other Western Canada offices remotely as required. This role is executionfocused and aligned with defined operational and administrative needs for the duration of the contract.
What a Day at EXP Has in Store for You
Support the Office Manager by coordinating with suppliers internal staff and the building manager for the Calgary office.
- Provide administrative onboarding support for new hires including coordination documentation and scheduling.
- Provide remote backup administrative support to other Western Canada offices as required.
- Assist with defined special projects within the scope of the contract.
- Perform administrative duties including:
- Coordinating meetings and scheduling meeting rooms.
- Ordering catering for meetings.
- Taking meeting minutes.
- Data entry and document preparation.
- Copying scanning binding filing and document retrieval.
- Mail and courier coordination.
- Prepare edit and proofread correspondence including reports memos emails and spreadsheets.
- Coordinate the upkeep of shared spaces within the Calgary office to ensure they remain clean organized and welcoming.
What Your Experience Looks Like
- 810 years of progressive administrative support experience in a professional services environment.
- Demonstrated experience supporting office operations with exposure to quality processes human resources administration document control and finance coordination.
- Strong written and verbal communication skills.
- Proven ability to work effectively with a wide variety of staff and clients.
- Advanced proficiency in Microsoft Office (Word Excel Outlook Teams).
- Strong editing and proofreading skills with attention to grammar and structure.
- Excellent organizational and timemanagement skills with the ability to manage multiple priorities and meet deadlines under pressure.
- Experience in a consulting engineering or construction environment is considered an asset.
- Completion of secondary school supplemented by formal administrative training or equivalent professional experience.
EXP subscribes to the Workplace Equity Program. Applications from women members of visible minorities Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: .
Required Experience:
Senior IC
Key Skills
About Company
Our story With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its en ... View more
