Administration Coordinator

Career Category

Job Description

Join our team at AMGEN Capability Center Portugal consistently recognized among the top companies in the Best Workplaces ranking by Great Place to Work in 2026 we were once again distinguished as one of the top Best Workplaces in the country (category 201500 employees) reinforcing our commitment to an exceptional employee experience and workplace culture.

We are a team of over 500 talented individuals spanning more than 30 functions and areas of expertise and representing over 40 nationalities. Together we bring diverse perspectives and professional backgrounds to help shape the future of healthcare through innovation and technology.

This is your opportunity to explore a world of possibilities across areas such as Data & Analytics Digital Technology & Innovation Cybersecurity R&D Operations Global Distribution Finance Regulatory Affairs General & Administrative Human Resources and many more.

Located in the heart of Lisbon our AMGEN office fosters a culture of innovation excellence and purpose. Come thrive with us at AMGEN supporting our mission To Serve Patients.

What we do at AMGEN matters in peoples lives.

ADMINISTRATION COORDINATOR

LIVE

WHAT YOU WILL DO

As Administration Coordinator you will partner closely with senior executives and stakeholders across different functions and geographies supporting the leaders who drive our strategic priorities across the organization. You can make a real difference by ensuring coordination clarity and consistency in how executive schedules and relationships are managed.

As a strategic administration partner you will deeply understand executive priorities to effectively manage complex multitime-zone calendars navigate stakeholder interactions and act as a trusted gatekeeper for the executives time and focus. You will communicate daily with senior leaders ensure accuracy across meetings and travel arrangements and maintain confidentiality with the highest level of professionalism.

The responsibilities of the role will include:

• Proactively manage complex calendars schedule meetings across global time zones

• Coordinate domestic and international travel including expense reporting via Concur

• Prepare and proofread correspondence reports and presentations

• Support department operations such as onboarding/offboarding technology set-up and workspace coordination

• Partner with other administrative professionals and functional areas to ensure alignment and communication

• Assist with budget tracking and vendor coordination

• Maintain confidentiality and professionalism in all interactions

• Collaborate on special projects and events as needed

• Leverage digital tools including AI to streamline workflows increase efficiency and improve quality

• Assess current administrative workflows to optimize and automate processes

WIN

WHAT WE EXPECT OF YOU

We are all different yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Minimum requirements

• Post-secondary education and 2 years of administrative experience

Or

• High school and 4 years of administrative experience

Preferred requirements

• 4 years of experience supporting senior leadership in a corporate or biotech environment

• Expertise in Microsoft Office Suite (Outlook Word PowerPoint Excel)

• Proficiency in Concur Workday and Microsoft Teams

• Excellent organizational written and verbal communication skills

• Proven ability to manage multiple priorities in a fast-paced environment

• Strong attention to detail and problem-solving skills

• High level of discretion and integrity when handling confidential information

THRIVE

WHAT YOU CAN EXPECT OF US

As we work to develop treatments that take care of others we also care deeply for our teammates well-being and growth.

• Vast opportunities to learn develop and move up and across our global organization.

• Diverse and inclusive community of belonging where colleagues are empowered to bring ideas to the table take risks and act.

• Generous AMGEN Total Rewards Plan comprising healthcare finance wealth and career benefits.

• Flexible work arrangements.

Objects in your future are closer than they us.

EQUAL OPPORTUNITY STATEMENT

AMGEN is an Equal Opportunity employer and will consider you without regard to your race color religion sex sexual orientation gender identity national origin protected veteran status or disability status.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process to perform crucial job functions and to receive other benefits and privileges of employment. Please contact us to request an accommodation.