Contracts and Billing Administrator (15 Month Contract)
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Job Location:
Mississauga - Canada
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
At Flynn its not just a job its a career
Job Title: Contracts and Billing Administrator (15 Month Contract)
Toronto Ontario
Flynn Manufacturing and Flynn Facades Division
What We Offer:
-Work for one of Canadas Best Managed Companies.
-Rewarding challenging fast-paced work in an excellent environment.
-Use your innovation and creativity daily.
-Be part of a company that offers career advancement opportunities.
-Develop life skills by learning and growing both personally and professionally.
-Work on international large-scale projects.
-Training and Development opportunities.
-Stability within a large company.
-Excellent benefits program including Health Dental Vision Life Insurance and RRSP matching.
-In-house gym and cafeteria.
-Rewarding challenging fast-paced work in an excellent environment.
-Use your innovation and creativity daily.
-Be part of a company that offers career advancement opportunities.
-Develop life skills by learning and growing both personally and professionally.
-Work on international large-scale projects.
-Training and Development opportunities.
-Stability within a large company.
-Excellent benefits program including Health Dental Vision Life Insurance and RRSP matching.
-In-house gym and cafeteria.
A Day in the Life:
-Assist the Project Manager with documentation and administration of projects.
-Provide accurate and timely flow of documents for audits and other purposes.
-Responsible for managing the customer experience with various project issues.
-Provide pivotal communication between clients job site head office suppliers and contractors.
-Prepare all correspondence that is related to the job (Performance Bond Certificate of Insurance WSIB Notification Material List -etc.)
-Provide support and assistance to the estimators project managers and other branches.
-Read contracts letters of intent and purchase orders for billing requirements (Billing Date Holdback Percentage etc.)
-Submit work on hand and schedule of values for the month to the project managers and site superintendents.
-Prepare all necessary Closeout Documentation (Statutory Declaration Warranties & Other).
-Prepare all necessary Opening Documentation (WSIB Insurance and Form 1000).
-Produce invoices for internal and for 3rd party companies for multiple branches.
-Ensure procedures are followed for invoicing (USD/CAD).
-Prepare and submit monthly sales report to Management.
-All other duties and special projects as required.
-Provide accurate and timely flow of documents for audits and other purposes.
-Responsible for managing the customer experience with various project issues.
-Provide pivotal communication between clients job site head office suppliers and contractors.
-Prepare all correspondence that is related to the job (Performance Bond Certificate of Insurance WSIB Notification Material List -etc.)
-Provide support and assistance to the estimators project managers and other branches.
-Read contracts letters of intent and purchase orders for billing requirements (Billing Date Holdback Percentage etc.)
-Submit work on hand and schedule of values for the month to the project managers and site superintendents.
-Prepare all necessary Closeout Documentation (Statutory Declaration Warranties & Other).
-Prepare all necessary Opening Documentation (WSIB Insurance and Form 1000).
-Produce invoices for internal and for 3rd party companies for multiple branches.
-Ensure procedures are followed for invoicing (USD/CAD).
-Prepare and submit monthly sales report to Management.
-All other duties and special projects as required.
What You Bring:
-Completed Post-Secondary Degree/Diploma in Administration or Accounting
-Previous administrative construction experience or an equivalent combination of technical training and experience
-Previous experience processing project billings (progress billings holdbacks schedules of values) within the construction industry is an asset.
-Previous experience with an ERP or other accounting software is an asset.
-Intermediate to advanced knowledge of MS Office (Excel).
-Excellent communication and interpersonal skills
-Self-motivated and detail orientated.
-As this position supports more than one Project Manager the ability to manage multiple tasks and meet deadlines is required.
-Previous administrative construction experience or an equivalent combination of technical training and experience
-Previous experience processing project billings (progress billings holdbacks schedules of values) within the construction industry is an asset.
-Previous experience with an ERP or other accounting software is an asset.
-Intermediate to advanced knowledge of MS Office (Excel).
-Excellent communication and interpersonal skills
-Self-motivated and detail orientated.
-As this position supports more than one Project Manager the ability to manage multiple tasks and meet deadlines is required.
#LI-RS1
$50000 - $70000 a year
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a buildings outer layer including Roofing Glazing Waterproofing and Architectural Metals. The foundation of our award winning success is having the right people on our team.
Disclosure: We use an AI-powered system to initially screen resumes. However all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidates potential fit for a role they applied to.
This posting is for an existing vacancy within the organization.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Unclear Seniority
Key Skills
About Company
With 35 offices across the United States and Canada, Flynn is the leading commercial roofing, glazing, & cladding contractor in North America.
