Accounts Payable Specialist
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Job Location:
Cincinnati, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
6 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Accounts Payable Specialist at Mayfield Clinic and its affiliated entities plays a key role in ensuring accurate timely processing of invoices and payments supporting financial integrity and smooth operations across the organization. This role also serves as a collaborative partner to teammates helping resolve issues and keep processes running efficiently. The ideal candidate is detail-oriented organized and thrives in a fast-paced environment with a strong commitment to accuracy accountability and teamwork.
NO AGENCY CALLS OR SUBMISSIONS.
Primary Responsibilities:
- Perform accounts payable activities for Mayfield Clinic Inc. and affiliated entities.
Education/Experience:
- High School Diploma required; Associate Degree preferred
- Minimum three years of work experience with accounts payable experience required
- Solid understanding of basic principles of accounting and financial concepts required
Skills:
- Experience working with accounting/ERP systems; Acumatica preferred
- Proficiency with Microsoft Excel and online banking
- Strong communication and problem-solving skills
- Ability to manage time effectively in a deadline-driven environment
- Exceptional attention to detail with a focus on accuracy
- Maintain confidentiality of information
- Process improvement and collaborative mindset
- Maintain consistent attendance and adhere to established work schedules
- Proactively step in to support other areas when needed
Essential Functions:
Accounts payable activities include:
- Monitor & maintain the AP inbox reviewing & routing invoices to the correct departments for approval
- Process & post invoices into the accounting system with correct coding for timely and accurate accounting
- Coordinate payment approvals by preparing proposals obtaining CEO/CFO signatures and processing outgoing checks
- Communicate with vendors and internal teams regarding invoice status or discrepancies
- Coordinate and process physician business expenses via ACH
- Collect and verify all pertinent vendor information including W-9s to ensure accurate setup in the accounting system
- Process patient accounting refunds
- Assist with annual financial statement audit
- File and maintain accounts payable documentation
Additional Responsibilities:
- Performs accounts payable activities timely and accurately for Mayfield Clinic Inc. and all other affiliated entities Cornerstone Physicians LLC Mayfield Cornerstone LLC and Mayfield Education and Research Foundation.
- Perform daily upload/postings of online bank accounts for Mayfield Clinic Inc. and affiliated entities.
- Generate and distribute monthly provider reports
- Collect & distribute incoming/outgoing physical mail daily ensuring timely and accurate delivery to recipients
- Prepare quarterly sales tax returns
- Provide administrative support as needed for CFO or Controller-identified processes and projects
- Provide support as needed for other staff in finance and other departments.
Required Experience:
IC
About Company
Mayfield physicians are known for their skill and innovation in treating complex spine problems, brain tumors, stroke, aneurysms, and other neurological diseases and disorders.
