Senior Executive Assistant
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Job Location:
Pleasanton, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Your work days are brighter here.
Were obsessed with making hard work pay off for our people our customers and the world around us. As a Fortune 500 company and a leading AI platform for managing people money and agents were shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join youll feel it. Not just in the products we build but in how we show up for each other. Our culture is rooted in integrity empathy and shared enthusiasm. Were in this together tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether youre building smarter solutions supporting customers or creating a space where everyone belongs youll do meaningful work with Workmates whove got your return well give you the trust to take risks the tools to grow the skills to develop and the support of a company invested in you for the long haul. So if you want to inspire a brighter work day for everyone including yourself youve found a match in Workday and we hope to be a match for you too.
About the Team
At Workday we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard and we are serious about what we do. Workday is a fast-growing company and this Executive Assistant will need to navigate ambiguity and multiple priorities.About the Role
As the Senior Executive Assistant to both our SVP Global Real Estate and VP Tax you will be the cornerstone of our executive office. Were looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities. This role requires a unique blend of exceptional organizational skills impeccable communication and the utmost discretion. You will be a gatekeeper of confidential information and a key partner in ensuring our team operates at peak efficiency. Your ability to juggle multiple priorities from complex scheduling and travel arrangements to project coordination will be critical to our success.
Responsibilities:
Executive Support: Proactively manage and anticipate the executives daily needs including complex calendar management meeting confirmations expense reporting and ad-hoc requests. Youll act as a strategic partner helping the executive stay ahead of their schedule and commitments.
Communication & Collaboration: Serve as a key point of contact expertly managing and prioritizing communication with employees at all levels other executives and external partners. Draft and prepare professional correspondence presentations and internal communications as requested.
Travel & Logistics: Seamlessly plan and book domestic and international travel including detailed itineraries ground transportation and hotel accommodations. You will handle complex travel logistics problem-solve non-routine issues and maintain a keen awareness of time zones and global complexities.
Project & Event Coordination: Track and drive the completion of critical tasks and projects following up on outstanding items to ensure deadlines are met. Plan and coordinate department events including managing all logistics from agenda preparation and catering to securing venues and inviting attendees.
Proactive Partnership: Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and take action on behalf of the executive ensuring a smooth and efficient workflow at all times.
About You
Required Qualifications:
8 years of executive support and/or project coordination experience supporting multiple senior level executives.
Experience working with office applications including Outlook Google Drive Word Excel PowerPoint and Zoom.
Other Qualifications:
Ability to put yourself in the executives shoes and handle the schedule in a way that promotes the most effective use of time.
Ability to handle highly confidential information with discretion sound judgment and has the utmost integrity.
Ability to re-prioritize at a moments notice with changing needs of the executives and proactively navigate past roadblocks as they arise.
Detail oriented with excellent interpersonal and problem-solving skills; ability to work independently with little to no direction and guidance.
Exceptional written and verbal communication skills.
Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidates compensation offer will be based on multiple factors including but not limited to geography experience skills job duties and business need among other things. For more information regarding Workdays comprehensive benefits please click here.
Primary Location:
Our Approach to Flexible Work
With Flex Work were combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections maintain a strong community and do their best work. We know that flexibility can take shape in many ways so rather than a number of required days in-office each week we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers prospects and partners (depending on role). This means youll have the freedom to create a flexible schedule that caters to your business team and personal needs while being intentional to make the most of time spent together. Those in our remote home office roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
At Workday we are committed to providing an accessible and inclusive hiring experience where all candidates can fully demonstrate their skills. If you require assistance or an accommodation at any point please email .
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Required Experience:
Senior IC
Key Skills
About Company
Seamlessly manage your people, money, and agents on an open, unified platform with AI at the core. It’s a new work day.
