Coordinator, Estates & Gift Planning

Union: Non-Union
Department: Major and Transformational Gifts
Hours: 35 hours
Salary range: $50000 - $60000 (with additional benefits such as bonuses pension etc.)
Status: Permanent Full Time
Vacancy: New  
Posted Date: March 27 2026
Closing Date: April 19 2026

The Coordinator Estates & Gift Planning (EGP) provides administrative support and is a key member of the EGP team. The incumbent will assist in the coordination and administration of the Estates & Gift Planning program activities. Competencies include strong time-management attention to detail working collaboratively as part of a team as well as working independently with minimum supervision. Excellent interpersonal and communication skills are essential as the incumbent will liaise with external and internal stakeholders including Foundation colleagues cancer centre staff donors and volunteers.

The Coordinator reports directly to the Associate Vice President Estates & Gift Planning.

Provide administrative support:

• Provide support for EGP program activities associated with achieving annual goals;
• Triage donor inquiries and ensure tracking for any necessary follow-up;
• Draft communications such as thank-you letters briefing notes agendas and meeting minutes;
• Support in-house mailing needs for EGP communications;
• Coordinate donor appreciation touchpoints such as flowers for special occasions;
• Track program activity expenses and coordinate payments including cheque requisitions and life insurance premium payments;
• Create maintain or update all procedural documentation as required;
• Scanning of donor documentation and organization of digital files in Sharepoint;
• Compile basic statistical financial and other data to generate and prepare reports mail merges and other documentation;
• Track all donor engagement across multiple platforms to create a comprehensive inventory of donor stories;
• Coordinate internal and external meetings.

Operations and Systems Management:

• Provide ongoing data entry and maintenance of CRM database to keep donor information current and accurate according to Departmental standards;
• Liaise with Business Operations personnel to ensure gift coding and receipting is conducted properly and in a timely fashion;
• Support preparation and review of donor data for communications and listings;
• Identify opportunities to improve data entry processes and tracking.

Perform other duties as required:

• Attend and assist at events as required;
• Organize social activities for team;
• Provide support to colleagues from other teams as required.

Qualifications :

• Completion of a university or college program certification or equivalent practical involvement in fields such as Business Administration Social Sciences Project Management or related areas;
• Two (2) years related experience in an Administrative or Coordinator role
• Computer literacy: Microsoft Office (Word Excel and PowerPoint) database software/ spreadsheet programs; familiarity and aptitude with the Blackbaud CRM donor database is a significant asset;
• Evidence of initiative diplomacy and curiosity;
• Demonstrated project management skills and ability to manage multiple projects over varying timelines;
• Experience working in a complex healthcare or not-for-profit environment an asset;
• Commitment to making a meaningful contribution to cancer care and research as part of a team;
• Deadline and results oriented with excellent attention to detail and accuracy;
• Exceptional relationship-building skills;
• Exceptional written and oral communications skills;
• Strong organizational time management and analytical skills.

Additional Information :

We believe that the way we work together is just as important as what we accomplish. By making choices and taking actions that align with our values we achieve greater success and our work lives become happier and more meaningful.

At PMCF we strive to foster a culture built on Collaboration Accountability Respect and Excellence (CARE). Central to these values is our commitment to IDEAA: Inclusion Diversity Equity Accessibility and Anti-Racism.

• Experience a sense of purpose that you wont get anywhere else in any other job. You will be making a difference for millions of people impacted by cancer
• We have an open and approachable culture that enables you to bring your best ideas forward
• We offer a hybrid work environment with Tuesday Thursday and one other day per week in office or as required subject to business needs

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time