Senior Secretary
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Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at .
As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Shanghai ChinaJob Description:
Position Summary
The Executive Assistant (EA) will provide highlevel administrative and executive support within the Strategy & Strategic Capabilities (SSC) organization. This position is specifically established to provide temporary full-time support to the Surgery GM during the GMs EAs leave. During this period the EA will primarily support the Surgery GM and will progressively assume responsibilities that support both the GM and SSC organization.
Upon implementation of the new SSC organizational design and the return of GMs EA this role will transition into a fulltime EA position supporting SSC Head providing comprehensive administrative coordination operational & strategic support and stakeholder management of SSC leadership.
Key Responsibilities
1. Executive Support to Surgery GM (Back up during the leave of GMs EA)
- Manage the GMs calendar meetings travel arrangements and communication flows.
- Coordinate crossfunctional meetings conferences and business reviews.
- Prepare highquality presentations reports briefing materials and correspondence.
- Liaise with internal and external stakeholders including senior executives partners and external organizations.
- Ensure confidentiality and professionalism in managing sensitive materials and information.
- Support business planning research and information gathering to facilitate GM decisionmaking.
- Transition and re-onboarding of GMs EA
2. SSC EA Responsibilities
- Provide comprehensive executive support for Sr. Director Strategy & Strategic Capabilities including and not limited to:
- Provide administrative & operational support stakeholder communication
- Coordinate & drive effective proficient department cross-department steering committees meetings
- Manage reporting & dashboard execution for leadership briefings
- Strategic support in the planning & execution of select-key marketing event processes for Strategic Marketing including
- Document preparation workflow coordination
- Meeting & event planning
- Operational support & stakeholder communication where appropriate
- Serve as the central administrative liaison for SSC leadership ensuring timely execution of tasks and smooth information flow.
Requirements
- Minimum of 6 years of experience as a Chief of staff Executive strategic support preferably supporting high-level executives in an international context.
- Exceptional organizational savvy and the ability to multitask and prioritize effectively in a fast-paced environment.
- Strong interpersonal and communication skills to engage with individuals from diverse cultural backgrounds.
- Proficient in both English and Chinese language both written and verbal to facilitate seamless communication between the GM and stakeholders.
- Proficient in Microsoft Office Suite and other relevant software for calendar management document preparation and data analysis.
- Knowledge of Chinese business culture and protocol is highly desirable.
- Ability to adapt to a constantly changing environment and demonstrate resilience and flexibility.
- Strong attention to detail and a high level of professionalism and integrity.
- Ability to work independently and collaboratively taking initiative and demonstrating a proactive approach to problem-solving.
- Willingness to travel occasionally and work outside of regular office hours as required.
Required Skills:
Preferred Skills:
Administrative Support Business Writing Communication Contract Monitoring Customer Centricity Data Capturing Diary Management Document Management Handbooks Microsoft Office Office Administration Organizational Knowledge Organizing Presentation Development Problem Solving Process Oriented Professional Ethics Travel Planning TypingRequired Experience:
Senior IC
Key Skills
About Company
About Johnson & Johnson A t Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s larges ... View more
