Senior Executive Assistant

Koniag Professional Services LLC a Koniag Government Services company is seeking a Senior Executive Administrative Assistant to support KPS and our government customer in Washington DC. We offer competitive compensation and an extraordinary benefits package including health dental and vision insurance 401K with company matching flexible spending accounts paid holidays three weeks paid time off and advanced Executive Administrative position supports CESERs critical mission to strengthen security and resilience of the U.S. energy sector from cyber physical and natural hazard risks. This role demonstrates mastery and efficiency in all administrative functions while providing enhanced support for complex correspondence management and staff oversight. The position serves as the primary escalation point for administrative issues and manages the end-to-end process for critical sensitive and controlled correspondence including eDOCS IG GAO LRM FOIA and similar high-priority initiatives. This role requires sophisticated understanding of government operations and the ability to manage and control workflow for on-site administrative staff while maintaining the highest standards of security and discretion essential to national energy security Responsibilities:Advanced Administrative Functions:Perform all below functions with demonstrated mastery and efficiency in all administrative functionsProvide comprehensive daily administrative support to one or more senior-level managers or department headsMaintain consistent presence at CESER Front Desk during regular business hours (8:00 AM - 5:30 PM) acting as primary point of contactExecute core administrative functions across four key areas:Administration ManagementExecutive Administrative FunctionsExecutive SchedulingExecutive Timekeeping ManagementFunction as primary escalation point and first-level problem solver for complex issues encountered by administrative support staffProvide guidance and resolution for administrative challenges across the officeStaff Management and Coordination:Manage and control workflow for on-site administrative staffDelegate tasks effectively with appropriate prioritizationConduct quality assurance for administrative work productsMentor and guide lower-level administrative staffCritical Correspondence Management:Support end-to-end process for critical sensitive and controlled correspondenceManage eDOCS IG GAO LRM FOIA and similar high-priority initiativesProvide oversight from initial receipt through final resolution and archivingEnsure compliance with ES GAO and IG procedures and DOEs Correspondence Style GuideComplete quarterly reporting for IG/GAO using DARTS systemEnhanced Security and Compliance:Handle Controlled Unclassified Information (CUI) Official Use Only (OUO) Confidential and Personally Identifiable Information (PII)Maintain strict adherence to security protocols and Departmental guidelinesCoordinate with CESER HQ Security Officer regarding foreign nationals meetings and secured meeting roomsDevelop and maintain Standard Operating Procedures (SOPs) for all functional activitiesProgram Coordination:Support Asset Management efforts for CESER Senior and Executive LeadershipManage SharePoint site messaging and visuals for SOPsProcess requests for leadership speaking engagements and public eventsCoordinate with external requestors to negotiate due dates and mitigate operational disruptionsRequired Qualifications:Education:Bachelors degree in Business Organizational Communications Political Science Management or related field from an accredited college or universityAdvanced degrees may be substituted for years of experience requiredExperience:Minimum 7 years of total professional experienceAt least 5 years of relevant Government work experienceExtensive experience in senior-level administrative support supporting Senior Executive Service/GS-15 level and aboveDemonstrated experience managing administrative staff and complex workflowsExperience with controlled correspondence and federal compliance processesTechnical Skills:Proficiency working in MS Windows environmentExpert-level proficiency in MS Office Suite (Word Excel PowerPoint Outlook)Ability to draft Word documents and PowerPoint presentations for federal reviewAdvanced ability to utilize Excel to track and review data and perform analysis for federal useProficiency with DARTS (Departmental Audit Reporting & Tracking System)Experience with SharePoint site managementKnowledge of government correspondence systems (eDOCS)Specialized Knowledge:Comprehensive knowledge of DOE administrative policies procedures and requirementsUnderstanding of Inspector General (IG) and Government Accountability Office (GAO) processesKnowledge of Freedom of Information Act (FOIA) proceduresFamiliarity with records management programs and compliance requirementsUnderstanding of Enterprise Internal Controls requirementsLeadership and Management Skills:Demonstrated ability to manage and mentor administrative staffExperience in workflow management and quality assuranceAbility to serve as escalation point for complex administrative issuesSkills in task delegation and prioritization for team membersCore Competencies:Demonstrated ability to be self-directed and take initiativeAbility to anticipate and address needs proactivelyProven ability to see projects through to completionAbility to follow oral and written directions to complete assigned dutiesAdvanced organizational and time management skillsProblem-solving capabilities for complex administrative challengesApplicable Skills:Strong written and verbal communications skillsAdvanced multitasking capabilitiesComplex problem-solving abilitiesAdvanced prioritization of tasksAbility to effectively interact with staff constituents and external stakeholdersCommunication Requirements:Ability to read write understand and communicate fluently in EnglishAdvanced written communication skills for federal correspondenceExperience interfacing with senior government officials and external stakeholdersSecurity Requirements:U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)Must pass enhanced background investigation for PIV cardExperience handling classified information and sensitive materialsUnderstanding of visitor control procedures and classified space requirementsPerformance Standards:Work products require no more than 3 iterations to completeMaintain indexed decision logs for all actionsProvide uninterrupted front desk coverage during business hoursSubmit travel vouchers within 5 business days of completionDeliver meeting minutes within 24 hours of meeting completionProper formatting of controlled correspondence without spelling/grammar errorsTimely completion of quarterly IG/GAO reporting requirementsEffective management of administrative staff workflow and quality assuranceSuccessful resolution of complex administrative issues as primary escalation pointMaintenance of comprehensive tracking systems for controlled correspondencOur Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race color religion creed ethnicity sex sexual orientation gender or gender identity (except where gender is a bona fide occupational qualification) national origin or ancestry age disability citizenship military/veteran status marital status genetic information or any other characteristic protected by applicable federal state or local law. We are committed to equal employment opportunity in all decisions related to employment promotion wages benefits and all other privileges terms and conditions of company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website please get in touch with Heaven Wood via e-mail by calling to request Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical professional and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers employees and native communities. For more information please Opportunity Employer/Veterans/ Preference in accordance with Public Law 88-352