Executive Support for Secretary
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
- Clerk Grade 7/8 Starting at $113574 super & leave
- Location: Sydney 52 Martin Place
- Ongoing full-time role (35hrs per week)
- Hybrid and flexible work options are available
- Trusted advisor to senior executives exercising sound judgement and discretion while managing sensitive highpriority matters in a dynamic environment.
About the role
DPIRD is seeking a highcalibre Executive Assistant to provide confidential highlevel executive support within the Office of the Secretary.
This role supports the Secretary and the Departmental Leadership Team by managing complex diaries coordinating meetings and documentation and ensuring the smooth daytoday operation of the office. It is a fastpaced and trusted role requiring exceptional judgement discretion and the ability to work confidently with senior executives and stakeholders across government.
This opportunity will suit an experienced executive assistant who has previously supported a CEO Executive Director or equivalent senior leader and who is comfortable handling highly sensitive and politically confidential information.
Key responsibilities
In this role you will:
- Provide confidential executive secretarial and administrative support to the Secretary and Departmental Leadership Team
- Manage complex diaries scheduling competing priorities and responding to changing demands
- Prepare collate and coordinate briefings correspondence reports agendas and presentations
- Act as the primary point of contact for the Secretarys office always exercising sound judgement and discretion
- Provide secretariat support for senior leadership meetings including agenda preparation and minute taking
- Build and maintain effective working relationships with senior internal and external stakeholders including Ministerial offices
- Support office systems processes and workflow to ensure efficient operations
About you
To be successful you will bring:
- Demonstrated experience providing executive support to a CEO Executive Director or similarly senior executive
- A strong understanding of confidentiality discretion and handling sensitive information
- Proven ability to manage complex diaries and competing priorities in a highpressure environment
- Excellent written and verbal communication skills with the ability to tailor messaging to senior audiences
- Strong organisational skills attention to detail and a proactive solutionsfocused approach
- Confidence working autonomously while collaborating effectively as part of a senior executive office
Experience working in a government or large complex organisation will be highly regarded.
DPIRD supports flexible working and hybrid arrangements in line with business needs.
This role is based at 52 Martin Place Sydney with an arrangement of three days per week in the office and up to two days working from home.
Please note that the three inoffice days require flexibility and may vary from week to week depending on operational and executive requirements.
Applying is easy!
Submit your current Resume/CV and a Cover Letter (max. 2 pages) outlining your relevant skills and experience and why youre our ideal candidate.
Ifyoudlike to know more about the role please view theRole Description.
For a confidential discussion about this opportunity please contact Angela Murphy viaor0.
Applications close: 11:55pm Monday 6 April 2026
We are committed to ensuring every stage of the recruitment process is accessible and free from barriers. If you require adjustments or information in an alternative format toparticipate please the hiring manager listed for a confidential discussion.
What to Expect Next
After applying:
- Youllreceive a confirmation email
- Wellreview all applications once the ad closes
- If shortlisted you may be invited to interview (in person or Microsoft Teams video)
- Further assessments will follow (e.g. writing task skills test psychometric test)
- Reference checks will be completed for final candidates
- The preferred candidate for this role maybe requiredto undergo reference checks a national police check bankruptcy check healthassessmentand/or other assessments asrequired.
- A talent pool may be created for ongoing and temporary roles of the same type that may arise within the next 18 months.
About us together we are DPIRD
The New South WalesDepartment of Primary Industries and Regional Development(DPIRD) protectssupportsand develops primary industries and regional economies.
Collectively we support strong and sustainable agriculture forestry fishing and mining industries and regional economies. We actively manage our natural assets: our lands and soils minerals waterways and oceansvegetationand forests.
The department brings together:
- Local Land Services
- NSW Resources
- Agriculture and Biosecurity
- Fisheries and Forestry
- Regional Development and Delivery
We have skilled and dedicated teams working in 200 locations across regional NSW. Withnearly 5000employees and 75 per cent of the DPIRD team living and working in regional NSW we are embedded in the regions we serve.
Learn more about the benefitsof joining our diverse and talented DPIRD team.
DiversityEquityand Inclusion
At DPIRD we are committed to fostering a diverseequitableand inclusive workplace that reflects the communities we serve. We welcome applications from people of all backgrounds including but not limited to gender age ethnicity cultural heritage disabilityreligionand sexual orientation.
DPIRD is a proudDisability Confident RecruiterFamily Inclusive EmployerandCarer Friendly Employer
We also understand that work is just one part of life. Our Family Inclusive Employer and Carers Employers Accreditations reflect our commitment to supporting employees to balance work and family responsibilities.
Required Experience:
Junior IC
