Assistant Programs Managr

Assist the Programs Manager in all matters concerning oversight of multiple site locations and or a single major program or department as defined by Trailboss. Assists in supervising the transportation Coordinators. Will in the absence of the Programs Manager assume Programs Manager duties authority and responsibilities.

MAJOR DUTIES AND RESPONSIBILITIES:

Essential Duties and Responsibilities:

Quality Management.

Assist with establishing managing and monitoring standards processes communications training and systems to:

• Promote quality achievement and performance improvement throughout the organization.
• Develop implement communicate and maintain a quality plan to bring Quality Systems and Policies into compliance with quality system requirements.
• Work with purchasing staff to establish quality requirements from external suppliers.
• Ensure compliance with national and international standards and legislation.
• Write technical and management systems reports.
• Bring together staff of different disciplines and drive them to plan formulate and agree on comprehensive quality procedures.
• Persuade reluctant staff to change their way of working to incorporate quality methods.
• Manage and maintain internal audits and contract quality inspections.
• Formulate and manage the development and implementation of goals objectives policies procedures and systems pertaining to Quality Control (QC).
• Set QC compliance objectives and ensure targets are achieved.
• Define quality procedures in conjunction with operating staff.
• Set up and maintain controls and documentation procedures.
• Monitor performance by gathering relevant data and producing statistical reports.
• Organize and manage quality control function in close co-operation with customers and with the Companys leadership.
• Identify relevant quality-related training needs and deliver training.

Health and Safety Management.

Assist with establishing managing and monitoring standards processes communications training and systems to ensure:

• Existence and awareness of a suitable and relevant health and safety policy.
• A safe workplace without risk to health.
• Safe contract sites and equipment and safe movement storage and use of articles and substances.
• Adequate provision of first-aid and welfare facilities and support.
• Provision of suitable and current information and supervision concerning health and safety policies and practices.
• Proper and timely assessment of risks to health and safety and implementation of measures and arrangements identified as necessary from the assessments.
• Provision of emergency procedures first-aid facilities safety signs relevant protective clothing and equipment and incident reporting to the relevant authorities.
• Liaison as necessary with other organizations and relevant authorities and assistance and cooperation concerning audits and remedial actions.
• The workplace satisfies health safety and welfare requirements for ventilation temperature lighting sanitary washing and rest facilities.
• Prevention and precautions against or adequate control of exposure to hazardous substances and danger from flammable explosive electrical noise radiation and manual handling risks.
• Surveillance and reporting on health and safety practices and systems.

Training Management.

Assist with establishing managing and monitoring standards processes communications training and systems to:

• Identify core competencies of workforce.
• Identify training and development needs within the company.
• Design and develop training and development programs based on the companys and the employees needs.
• Ensure statutory training requirements are met.
• Help project managers and trainers solve specific training problems either on a one-to-one basis or in groups.
• Train instructors and supervisors in techniques and skills for training and dealing with employees.
• Evaluate training and development programs.
• Appraise competency of employees periodically.
• Identify quality of workforce as requirements.
• Develop testing and evaluation procedures.

Proposal Management.

• Exercise full responsibility and authority for large revenue and/or complex multi-function government proposals and bid preparations.
• Manage the complete proposal schedule for initial submission follow-on oral presentations question and answer discussions amendments or change pages modifications and final proposal revisions.
• Assist in translating Capture Plan intelligence data and information into themes discriminators bidding strategies performance and cost innovations.
• Contribute to the strategy and oversight of proposal development.
• Integrate corporate and project resources to proposal efforts and to continuously improve the companys competitive position.
• Assist in post-proposal efforts such as negotiations with the customer interface with DCAA auditor and conduct project phase-in briefings.

Other Collateral Duties:

• May perform world-wide travel to contract sites.
• May perform other duties as assigned by the Programs Manager.

MINIMUM QUALIFICATIONS:

Education and/or Experience:

• Must be a United States Citizen
• Proficiency in Microsoft Office.

Specialized Experience:

• Demonstrated/documented experience in ISO 9000 Quality Management Systems and Internal Auditing.
• Experience in establishing and managing/supervising a safety program in industry.
• Experienced in workforce training and development.
• Experienced in government proposals and bid preparations.

Language Skills. Able to:

• Read write and communicate in English.
• Read and interpret documents such as quality and safety policy and rules operating and maintenance instructions and procedure manuals.
• Write routine reports and correspondence.
• Speak effectively before groups of customers or employees of the organization.

Physical Demands. Able to:

• Regularly stand walk sit; use hands repetitively to finger handle feel or operate standard office equipment; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; talk or hear and taste or smell.
• Occasionally lift and/or move up to 25 pounds.
• Communicate on the telephone.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.