IT Specialist
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Job Location:
Green Oaks, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Description:
The Not to Exceed bill rate for this position is 67.20
The Actual Job Title is Vendor Management Specialist (Onboarding & Offboarding Focus)
This is a non-exempt role.
The Vendor Management Specialist is responsible for overseeing the end-to-end lifecycle of third-party vendors with a primary focus on onboarding new vendors and offboarding existing vendors. This role ensures that all vendors meet organizational legal compliance and operational requirements while maintaining accurate records and minimizing risk throughout the vendor lifecycle.
Key Responsibilities
Vendor Onboarding
Coordinate and manage the onboarding process for new vendors from initiation to activation
Collect and verify required documentation (contracts compliance forms tax information insurance certificates etc.)
Conduct due diligence including risk assessments background checks and regulatory compliance reviews
Collaborate with legal procurement finance and IT teams to ensure all onboarding requirements are met
Set up vendor profiles in internal systems and ensure data accuracy
Communicate onboarding status and requirements clearly to vendors and internal stakeholders
Ensure adherence to company policies regulatory requirements and industry standards
Vendor Offboarding
Manage the structured offboarding process for vendors including contract termination and closure activities
Ensure all contractual obligations are fulfilled or properly terminated
Coordinate with internal teams to revoke system access retrieve company assets and close accounts
Verify final payments resolve outstanding invoices and ensure financial reconciliation
Maintain proper documentation and audit trails for all offboarding activities
Identify and mitigate risks associated with vendor termination
Vendor Lifecycle Management
Maintain an up-to-date vendor database and documentation repository
Track vendor performance compliance status and contract timelines
Support audits and provide reporting related to vendor onboarding/offboarding activities
Continuously improve onboarding and offboarding processes for efficiency and compliance
Qualifications
Bachelor s degree in Business Administration Supply Chain Finance or a related field (or equivalent experience)
2 5 years of experience in vendor management procurement or third-party risk management
Strong understanding of vendor lifecycle processes compliance and risk management
Experience with vendor management systems or ERP platforms (e.g. SAP Oracle Coupa)
Excellent organizational skills and attention to detail
Strong communication and stakeholder management skills
Preferred Skills
Knowledge of regulatory requirements (e.g. data privacy financial compliance)
Experience with contract management and legal documentation
Ability to manage multiple vendors and deadlines simultaneously
Process improvement mindset and problem-solving skills
Key Competencies
Attention to detail
Risk awareness
Process management
Communication and collaboration
Accountability and ownership
Work Environment
Typically office-based or hybrid
Cross-functional collaboration with procurement legal finance IT and compliance teams
The Actual Job Title is Vendor Management Specialist (Onboarding & Offboarding Focus)
This is a non-exempt role.
The Vendor Management Specialist is responsible for overseeing the end-to-end lifecycle of third-party vendors with a primary focus on onboarding new vendors and offboarding existing vendors. This role ensures that all vendors meet organizational legal compliance and operational requirements while maintaining accurate records and minimizing risk throughout the vendor lifecycle.
Key Responsibilities
Vendor Onboarding
Coordinate and manage the onboarding process for new vendors from initiation to activation
Collect and verify required documentation (contracts compliance forms tax information insurance certificates etc.)
Conduct due diligence including risk assessments background checks and regulatory compliance reviews
Collaborate with legal procurement finance and IT teams to ensure all onboarding requirements are met
Set up vendor profiles in internal systems and ensure data accuracy
Communicate onboarding status and requirements clearly to vendors and internal stakeholders
Ensure adherence to company policies regulatory requirements and industry standards
Vendor Offboarding
Manage the structured offboarding process for vendors including contract termination and closure activities
Ensure all contractual obligations are fulfilled or properly terminated
Coordinate with internal teams to revoke system access retrieve company assets and close accounts
Verify final payments resolve outstanding invoices and ensure financial reconciliation
Maintain proper documentation and audit trails for all offboarding activities
Identify and mitigate risks associated with vendor termination
Vendor Lifecycle Management
Maintain an up-to-date vendor database and documentation repository
Track vendor performance compliance status and contract timelines
Support audits and provide reporting related to vendor onboarding/offboarding activities
Continuously improve onboarding and offboarding processes for efficiency and compliance
Qualifications
Bachelor s degree in Business Administration Supply Chain Finance or a related field (or equivalent experience)
2 5 years of experience in vendor management procurement or third-party risk management
Strong understanding of vendor lifecycle processes compliance and risk management
Experience with vendor management systems or ERP platforms (e.g. SAP Oracle Coupa)
Excellent organizational skills and attention to detail
Strong communication and stakeholder management skills
Preferred Skills
Knowledge of regulatory requirements (e.g. data privacy financial compliance)
Experience with contract management and legal documentation
Ability to manage multiple vendors and deadlines simultaneously
Process improvement mindset and problem-solving skills
Key Competencies
Attention to detail
Risk awareness
Process management
Communication and collaboration
Accountability and ownership
Work Environment
Typically office-based or hybrid
Cross-functional collaboration with procurement legal finance IT and compliance teams
Additional Details
- Start Time (AM/PM) : 8:00 AM
- End Time (AM/PM) : 5:00 PM
- Category : IT
- Date of Manager Spotlight Call or Exception Reason : We will be covering this position along with another job posting on the same call which is at 1:30 PM CST today 3/27/2026. These are the two positions we will be covering. Spotlight Call ABOJP- Application Administrator (Atlassian Specialist) ABOJP- IT Specialist (Vendor Management Specialist)Please click on the link below to join the Teams meetingJoin: ID:Passcode: TQ3EZ293Need help System referenceDial in by phone1 # United States MilwaukeeFind a local numberPhone conference ID:#Join on a video conferencing deviceTenant key: ************* ID:More infoFor organizers: Meeting options Reset dial-in PIN
About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.
