Executive Assistant to the Vice President of Student Development & Athletics

Duties and Responsibilities

• Executive Support & Strategic Partnership
  • Serve as a primary partner to the Vice President helping manage priorities identify gaps and anticipate needs
  • Manage calendar scheduling and preparation for meetings events and key initiatives
  • Coordinate weekly leadership rhythms including agenda development action tracking and follow-up
  • Prepare correspondence reports presentations and briefing materials
  • Serve as the initial point of contact for internal and external communication with the Vice Presidents office
  • Maintain strict confidentiality in all matters
• Division Communication & Staff Engagement
  • Plan coordinate and implement monthly Student Development & Athletics staff meetings
  • Establish and maintain consistent communication rhythms across the department
  • Maintain and update organizational charts directories and internal communication tools
  • Assist in fostering a cohesive and informed divisional culture
• Project & Initiative Management
  • Track and coordinate divisional projects and strategic initiatives
  • Develop systems to monitor progress deadlines and accountability
  • Support cross-functional collaboration across Student Development and Athletics
  • Compile departmental reports and assist in producing the annual divisional report
  • Participate in committees councils and special projects as requested
• Data KPIs & Organizational Effectiveness
  • Track and report key performance indicators (KPIs) for the division
  • Assist in developing dashboards reporting systems and regular performance updates
  • Help translate data into actionable insights for leadership decision-making
  • Identify opportunities for increased efficiency clarity and alignment
• Operational & Administrative Leadership
  • Coordinate logistics agendas and minutes for leadership meetings (Leadership Team Student Life Council Full Team etc.)
  • Act as liaison between departments faculty students and external partners
  • Track operational budgets reconciling accounts and processing financial transactions
  • Manage purchasing reimbursements invoices and budget preparation processes
  • Support hiring processes including coordinating interviews onboarding and system access
  • Maintain employee records departmental policies and internal documentation
  • Hire train and supervise student workers
  • Manage office operations and workflow to ensure efficiency and responsiveness

Qualifications:According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Bachelors degree required

Experience

• Minimum of five (5) years of administrative operations or project management experience
• Experience supporting senior leadership in higher education athletics student development or similar environments preferred

Required Skills

• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• High level of professionalism discretion and confidentiality
• Ability to manage multiple priorities in a fast-paced environment
• Demonstrated initiative critical thinking and problem-solving ability
• Capacity to anticipate needs and proactively address challenges
• Strong attention to detail and follow-through
• Ability to hold self and others accountable to deadlines and outcomes
• High proficiency in Microsoft Office Suite and related systems

IWU Kingdom Diversity Statement

IWU in covenant with Gods reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living teaching and learning which exhibits honor respect and dignity. Acknowledging visible or invisible differences our community authentically values each members earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christs commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C. Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.