Human Resources Coordinator (18-month contract)
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
The Work
The HR Coordinator provides operational and administrative support across key functional areas of the Human Resources department. The role supports the coordination and execution of HR processes employee lifecycle activities and HR initiatives ensuring accurate data management timely service delivery and adherence to company policies and standards.
Core Responsibilities!
HRIS & Employee Data Administration (20%)
Prepare process and maintain electronic employee files including archiving in compliance with regulations and company standards.
Process employee lifecycle changes in the HR system (Dayforce) including new hires job changes reporting line updates resignations and terminations and ensure related data is accurate and complete.
Provide operational support to Payroll by responding to payrollrelated questions and assisting with payimpacting processes.
Support benefits administration by assisting with employee enrollments terminations and benefit updates.
Support ongoing improvements to HR administrative and operational processes by maintaining accurate uptodate process documentation and guides.
Employee & Stakeholder Support (20%)
Respond to employee and manager inquiries related to HR processes systems payroll benefits and employee data exercising judgement to resolve routine matters and escalating nonroutine or sensitive issues as appropriate.
Provide operational support to HR Business Partners by completing system updates and preparing required documentation.
Onboarding& Offboarding (20%)
Support onboarding by coordinating prestart activities entering new hire information inDayforce and assisting with system access.
Support offboarding by processing system updates and assisting with required HR steps related to employee exits.
Project Work (40%)
Participate in and support HR projects by helping plan and coordinate processes supporting multiple HR teams and ensuring required actions are completed.
Support project execution by coordinating updates in Dayforce preparing and maintaining required reports and trackers and ensuring information is accurate and up to date.
Assist with implementing approved process or policy changes by updating documentation systems and materials as needed.
Lets Talk About You!
- Bachelors Degree/ post-secondary education with a focus in Human Resources
- 13 years of experience in an administrative coordination or HR support role
- At least 1 year of human resources experience
- Knowledge of HR functions and practices.
- CHRP designation would be considered an asset.
- Knowledge of relevant government legislation.
- Results oriented self-starter and ability to work independently and in a team.
- Solid working knowledge of Microsoft Office Suite with intermediate Outlook and Word skills.
- Excellent record keeping and attention to detail.
- Excellent oral and written communication skills.
- Excellent interpersonal and leadership qualities.
- Ability to maintain confidentiality of all employees pay and benefit information.
This role will be brought in initially as an intern reporting to Anton with a clear line of sight to potential fulltime conversion. The responsibilities have significantly expanded beyond traditional admin or coordinator duties. The role now requires broad exposure across HR Operations with an expectation that the individual understands how all HR functions interconnect.
The position touches nearly every part of HR and is intentionally designed as a feeder role into other HR paths including HRBP Employee Relations Talent Acquisition and broader HR Operations. The organization is currently in a period of transformation and growth making this an ideal opportunity for someone looking to build a holistic HR foundation.
Functional Breakdown
The role is expected to be distributed as follows:
* 40% Project WorkSupporting automation initiatives process improvements and crossfunctional HR projects.
* 20% HRIS & Employee DataInvolvement in midyear and yearend cycles employee data maintenance and reporting.
* 20% Employee & Stakeholder SupportActing as a key point of contact for employee inquiries and stakeholder coordination.
* 20% Onboarding & OffboardingSupporting endtoend lifecycle processes including onboarding reporting and exit insights.
The role will support areas such as Ops & Payroll Total Rewards Onboarding Reporting and broader HR systems. There is close collaboration with HRIS and Total Rewards (Stef) Ops & Payroll (AD/SM) with onboarding reporting ultimately rolling up to Gavin.
Employee Experience & Sensitivity
A key component of the role is supporting centralized HR intake channels including the HR chatbox HR inbox and offboarding insights. This function serves as a sensing mechanism within the HR hub including a safespace hotline for confidential matters. As such the role requires discretion emotional intelligence and comfort handling highly sensitive employee information.
Candidate Profile & Logistics
The role is open to immigrant candidates and college graduates. The working model is 3 days in office.
Required Experience:
IC
Key Skills
About Company
At Equitable Bank, we specialize in providing branchless financial services that meet the unique needs of all Canadians. Our range of mortgages, savings accounts and investment options are designed to offer the right solutions to match any unique circumstance.
