Temporary Administrator-Admissions and Transitions (3 Aug-30 Nov 2026) King George V School

Kowloon - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Handle the admissions and transitions duties for Year 7-9 students Answer all queries regarding admissions Perform other general duties as assigned. This is a temporary position from 3 Aug - 30 Nov 2026

Admissions Duties:

To work as part of the Year 7 - 9 Team creating a positive impression and providing a friendly professional client focus for parents and sound administrative support
Assist the ESF Centre Admissions Manager and provide close administrative support to the KGV Vice Principal responsible for Admissions
Answer all queries regarding admissions waiting lists and school information from both within ESF and for new joiners to the ESF system
Maintain application data on the online admissions system and screen applications; ensure requisite supporting documentation is supplied and application fee payment has been made
Manage waiting lists and school capacity in regards to availability of spaces report management information to the Vice-Principal
Conduct/arrange tours and information sessions for prospective families and students
Work with Communications to ensure website information is helpful concise and accurate
Organise and arrange interview/assessment for applicants and meetings with parents
Assist parents to complete all administration and liaise with ESF to ensure all payments/cheques/forms are completed on time
Handle all paperwork regarding interviews schedules meetings deferrals and offers for the whole school
Support ICT / Learning Tech to administer the Laptop plan for Y7 & new joiners
Be prepared to represent the School at official meetings of the ESF Admissions Group and liaise on a regular basis with other ESF schools
Administer withdrawals and early leavers

Transitions Duties:

Work with Year 7-9 Administrator to ensure staff receive all required documentation and information on new families
To support families right through to their start at KGV
To ensure all KGV Welcome information is updated and sent through to families in a timely manner.
To lead on the administrative work with regards to Student Induction Days
To provide support for the Senior Head of Year 7 in the transition meetings between school staff
To provide admin support for our RTI Coordinators in the upkeep of the RTI register
To input manage and transfer data on OAS and MAZE to maintain data integrity
To provide admissions planning link-up data transfer from previous schools and collaborate with school administrators to ensure data accuracy and coherence
To compile date and statistics for ESF and EDB surveys
To inform Heads of Year of joiners details and help allocate tutor groups languages choices options etc.
Identify any special needs for joiners and highlight them to Heads of Year (inc RTI) and Learning Enhancement for forward planning

General Duties

To work closely with all Year Administrators and support when necessary during busy times in the day/ school year
Any other ad hoc duties as assigned/listed by the line manager

Requirements

Strong command of spoken English and high computer literacy
Logical problem solver ability to prioritise and handle complex tasks
Customer focus with strong interpersonal and communications skills
Highly organised and competent with MS Office and Google Suite
Independent thinker and willing to take the initiative to support the team
Willing to multi-task be flexible and display robust time management skills.

Only application through our recruitment website will be considered.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries please contact Ms Elsa Wong at

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position your application may be considered for other opportunities (senior-level roles head of department etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age race colour gender marital status sexual orientation gender identity pregnancy national origin religion veteran status physical or mental disability genetic information creed citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESFs Personal Data Policy a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices with all appointments contingent upon an interview identity verification criminal background checks (including ICPC SCRC and other international background checks as appropriate) assessment of social media presence and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines ESF may perform online checks for all shortlisted candidates prior to the interview.

supportstaff

SupportStaffFinAcAd

Required Experience:

Unclear Seniority

Description Handle the admissions and transitions duties for Year 7-9 students Answer all queries regarding admissions Perform other general duties as assigned. This is a temporary position from 3 Aug - 30 Nov 2026Admissions Duties:To work as part of the Year 7 - 9 Team creating a positive impressio...

Description

Admissions Duties:

To work as part of the Year 7 - 9 Team creating a positive impression and providing a friendly professional client focus for parents and sound administrative support
Assist the ESF Centre Admissions Manager and provide close administrative support to the KGV Vice Principal responsible for Admissions
Answer all queries regarding admissions waiting lists and school information from both within ESF and for new joiners to the ESF system
Maintain application data on the online admissions system and screen applications; ensure requisite supporting documentation is supplied and application fee payment has been made
Manage waiting lists and school capacity in regards to availability of spaces report management information to the Vice-Principal
Conduct/arrange tours and information sessions for prospective families and students
Work with Communications to ensure website information is helpful concise and accurate
Organise and arrange interview/assessment for applicants and meetings with parents
Assist parents to complete all administration and liaise with ESF to ensure all payments/cheques/forms are completed on time
Handle all paperwork regarding interviews schedules meetings deferrals and offers for the whole school
Support ICT / Learning Tech to administer the Laptop plan for Y7 & new joiners
Be prepared to represent the School at official meetings of the ESF Admissions Group and liaise on a regular basis with other ESF schools
Administer withdrawals and early leavers

Transitions Duties:

Work with Year 7-9 Administrator to ensure staff receive all required documentation and information on new families
To support families right through to their start at KGV
To ensure all KGV Welcome information is updated and sent through to families in a timely manner.
To lead on the administrative work with regards to Student Induction Days
To provide support for the Senior Head of Year 7 in the transition meetings between school staff
To provide admin support for our RTI Coordinators in the upkeep of the RTI register
To input manage and transfer data on OAS and MAZE to maintain data integrity
To provide admissions planning link-up data transfer from previous schools and collaborate with school administrators to ensure data accuracy and coherence
To compile date and statistics for ESF and EDB surveys
To inform Heads of Year of joiners details and help allocate tutor groups languages choices options etc.
Identify any special needs for joiners and highlight them to Heads of Year (inc RTI) and Learning Enhancement for forward planning

General Duties

To work closely with all Year Administrators and support when necessary during busy times in the day/ school year
Any other ad hoc duties as assigned/listed by the line manager

Requirements

Strong command of spoken English and high computer literacy
Logical problem solver ability to prioritise and handle complex tasks
Customer focus with strong interpersonal and communications skills
Highly organised and competent with MS Office and Google Suite
Independent thinker and willing to take the initiative to support the team
Willing to multi-task be flexible and display robust time management skills.

Only application through our recruitment website will be considered.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries please contact Ms Elsa Wong at

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position your application may be considered for other opportunities (senior-level roles head of department etc.) within ESF.

ESF is an Equal Opportunities Employer

Personal data provided by job applicants will be used strictly in accordance with the ESFs Personal Data Policy a copy of which will be provided upon request.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines ESF may perform online checks for all shortlisted candidates prior to the interview.

supportstaff

SupportStaffFinAcAd

Required Experience:

Unclear Seniority

Key Skills

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About Company

English Schools Foundation

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring ... View more

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