Proposal Coordinator
Share
Job Location:
Parsippany, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Proposal Coordinator
Securitas Global Clients Americas (GCA)
Location: Remote (United States)
Work Schedule: Fulltime Eastern Time Zone availability required
Role Overview
Securitas is seeking a motivated detailoriented Proposal Coordinator to support the Global Clients Americas (GCA) proposal team. The successful candidate will be highly organized deadlinedriven and comfortable working in a fastpaced ondemand sales environment.
The Proposal Coordinator provides tactical proposal sales and CRM support assisting with bid logistics opportunity tracking document formatting presentation development and submission readiness for RFIs RFPs and other sales deliverables. Prior experience in the security services industry is highly desired but not required. This role requires strong organizational skills technical proficiency with Microsoft Office tools and the ability to pivot quickly as priorities shift in a deadlinedriven environment.
The role is fully remote open to candidates located anywhere in the U.S. with required availability during Eastern Time business hours.
Key Responsibilities
Proposal & Bid Support
- Support the coordination of RFIs RFPs and other sales deliverables under the direction of Senior Proposal Coordinators.
- Assist with proposal setup document organization version control and final submission preparation.
- Track assignments due dates and milestones to ensure all internal deadlines are met.
- Monitor proposal inboxes portals and shared folders to ensure no critical deadlines or updates are missed.
Deadline & Workflow Management
- Maintain excellent awareness of competing deadlines across multiple opportunities.
- Responsively adjust priorities as new requests or changes arise.
- Escalate risks conflicts or missing inputs to proposal leadership in a timely manner.
- Organize personal workload in a highly dynamic ondemand environment.
Document & Presentation Formatting
- Format and polish Microsoft Word proposals to ensure consistency with branding templates and client requirements.
- Create and update PowerPoint presentations for sales pursuits including basic visual layout charts and slide formatting.
- Apply attention to detail for headers footers tables styles page layout and typography.
- Ensure deliverables are clean professional and clientready.
Sales & Team Support
- Provide daytoday administrative and logistical support to proposal and sales team members.
- Assist with compiling attachments schedules and supporting exhibits.
- Help maintain content libraries templates and shared files to support proposal efficiency.
- Collaborate effectively with crossfunctional contributors (sales operations finance legal).
CRM & Opportunity Management
- Create update and maintain opportunity records in the CRM to support active sales pursuits.
- Ensure opportunity data and revenue figures are accurate and kept current throughout the proposal lifecycle.
- Close opportunities in the system as directed and support reporting requests from the sales team.
Required Qualifications
Education & Experience
- Bachelors degree preferred (Business Communications Marketing English or similar field).
- 02 years of professional experience in proposal coordination sales support marketing project coordination or a related administrative role.
- Experience supporting deadlines in a professional fastpaced environment is strongly preferred.
Technical Skills
- Strong working knowledge of Microsoft Word and PowerPoint (formatting proficiency required).
- Familiarity with SharePoint OneDrive and Microsoft Teams.
- Ability to follow templates instructions and brand standards precisely.
- Comfort working in shared document environments with multiple contributors.
Core Competencies
- Excellent time management and organizational skills.
- Strong attention to detail and accuracy.
- Ability to pivot quickly and manage shifting priorities with minimal notice.
- Dependable responsive and comfortable working independently in a remote environment.
- Clear written and verbal communication skills in English.
Preferred Qualifications
- Exposure to proposals bids RFPs or sales enablement materials.
- Basic graphic or layout experience (PowerPoint design proposal formatting marketing materials).
- Familiarity with professional services or B2B environments.
Work Environment & Expectations
- Fully remote role within the United States.
- Must be available and responsive during Eastern Time business hours with flexibility to support urgent deadlines as needed.
- Role is highly deadlinedriven and ondemand; success requires adaptability responsiveness and proactive communication.
Securitas is committed to equal employment opportunity.
All qualified applicants will receive consideration for employment without regard to race color religion age sex sexual orientation gender identity national origin pregnancy genetic information disability status as a protected veteran or any other applicable legally protected characteristic.
Required Experience:
IC
Key Skills
About Company
Von der Planung über die Installation bis hin zur Inbetriebnahme und Wartung- unsere Expertinnen und Experten der 🔴🔴🔴 Securitas Technology bieten den Rundum Service für modernste und individuelle Sicherheitslösungen. Zur Verstärkung unseres Expertenteams suchen wir ab sofort einen S ... View more
