Contract Management Specialist

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Contract Management Specialist

Join us and play a key role in strengthening governance operational efficiency and service delivery at PAHO

The Pan American Health Organization (PAHO) Regional Office for the Americas of the World Health Organization (WHO) is seeking a highly skilled and results-oriented Contract Management Specialist to provide technical and managerial oversight of complex contracts and operational programs within the Department of General Services Operations (GSO) ensuring compliance performance and value for money across critical operational portfolios.

Under the general supervision of the Director of Administration (AM) and the direct supervision of the Director GSO the selected candidate will:

Lead the end-to-end management of service and works contracts including planning performance monitoring compliance amendments and closeout.
Serve as the focal point for contract lifecycle management ensuring alignment with PAHO policies procurement rules and financial regulations.
Develop and maintain contract management tools performance indicators risk registers and reporting mechanisms.
Coordinate closely with procurement finance legal IT and technical departments to ensure timely execution and resolution of contract-related issues.
Monitor contractor performance validate deliverables and recommend corrective actions as required.
Provide strategic advice to management on contract strategy vendor performance and operational efficiencies.

For a complete list of functions please see the post description.

What is required for this position

Education

A bachelors degree in business administration public administration finance a social science or any other field related to the functions of the post from a recognized university.
Experience

At least seven years of experience in contract management program management or managing business operations. Demonstrated experience managing complex service contracts and working with multiple stakeholders.

Languages

Very good knowledge of English or Spanish with working knowledge of the other language.

IT Skills

Demonstrated ability to effectively use current technology and software as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel Outlook OneDrive PowerPoint Teams SharePoint and Word are considered essential. Working knowledge of enterprise systems (e.g. asset management contract management platforms) and ability to leverage data for program oversight and reporting considered essential.

Competencies and Skills

For a complete list of competencies and skills please refer to the post description.

The skills required are:
Demonstrated knowledge of contract management principles including solicitation evaluation award administration and close-out.
Ability to manage complex programs and portfolios including work plans timelines budgets and performance indicators.
Strong analytical skills to review financial and operational data and prepare management reports.
Experience coordinating with multiple stakeholders including technical finance legal and external partners.
Ability to draft technical documentation business justifications and contract-related correspondence.
Ability to manage multiple concurrent projects prioritize competing demands and meet deadlines.
Sound judgment risk management and problem-solving skills in complex operational environments.

Duration of Contract

Post of limited duration. First year probationary period.

DISCLAIMER

• This vacancy notice may be used to fill other similar positions at the same grade and level.

• All applicants are required to complete an on-line profile to be considered for this post.

• Candidates will be contacted only if they are under serious consideration.

• In the event that your candidature is retained for an interview you will be required to provide in advance a scanned copy of the official degree(s)/diploma(s)/certificate(s) required for this position. PAHO considers official higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

- World Higher Education Database (WHED) list updated by the International Association of Universities(IAU)/United Nations Educational Scientific and Cultural Organization (UNESCO).

The list can be assessed through the link: Council for Higher Education Accreditation

- College Navigator found on the website of the National Centre for Educational Statistics to support the validation process.

• Any appointment/extension of appointment is subject to PAHO Staff Regulations Staff Rules and e-Manual.

PAHO/WHO is committed to:

• PAHO supports an environment of mutual respect and dignity for all applicants. All interested individuals who meet the requirements of this position are encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. To do so email us at:

• Maintaining high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

• Promoting a work environment that is free from harassment sexual harassment discrimination and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.

• Providing a smoke-free environment.

• Protecting the people in the communities we we have zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.