Business Operations Coordinator
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
About Kapitol
Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australias fastest-growing design and construct enterprises we proudly combine a fresh approach with decades of expertise. The result is smarter safer more agile building solutions a diverse portfolio including commercial residential and education projects and an award-winning workplace culture.
Our team is an Authentic group of professionals.
About the role
This is a handson coordination role that sits at the centre of the business.
Working with the Head of Projects you will support the systems records and workflows that underpin project delivery billing reporting and compliance. Collaborating across operations and project delivery youll help ensure the business runs cleanly behind the scenes.
This role suits someone who enjoys bringing structure to moving parts is confident working across systems and takes pride in keeping things organised accurate and on track.
Key responsibilities
- Maintain project setup records and operational administration
- Maintain a clear internal billing ledger of completed project work
- Support operational meetings action tracking and reporting inputs
- Coordinate billing inputs and support invoicing readiness
- Track invoicing status open items and followups
- Maintain compliance documentation and support the Integrated Management System
- Support workforce management project allocations onboarding records and peopleprocess administration
- Ensure operational information remains accurate current and well organised
What were looking for
- Highly organised detaildriven and reliable
- Comfortable working across spreadsheets Microsoft 365 and cloudbased systems
- Confident managing multiple workflows and priorities
- Proactive in chasing information and closing loops
- Clear professional communicator
- Calm and steady in a fastmoving environment
- Comfortable supporting teams working across construction and infrastructure projects
You dont need a traditional corporate admin background but you do an operational understanding of how large constructions projects are run along with strong systems capability organisation skills and followthrough.
Experience that will help
- Construction Management Business administration operations or project coordination experience
- Exposure to invoicing billing or finance workflow inputs
- Strong Microsoft 365 capability
- Experience in construction infrastructure engineering
Why youll love this role
- Real ownership youll play a key role in how the business runs day to day
- Visible impact your work directly supports project delivery and business performance
- Close to leadership work directly with the Head of Projects and senior stakeholders
- Variety without chaos structured work across multiple projects and systems
- Flexible working based in Melbourne with flexibility around how you work
Kapitol is committed to providing an equitable inclusive and diverse working environment.
Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great. Find out more about Kapitol Group on our website () and follow us on LinkedIn and Instagram for regular updates.
Please be sure to apply directly as we will not be engaging the services of recruitment agencies nor any agency-represented candidates for this role.
Required Experience:
IC
Key Skills
About Company
Kapitol Group is one of Australia’s fastest-growing construction companies. Learn more about this award-winning construction company based in Melbourne, building nationwide.
