IT Sourcing Lead

IT Sourcing Lead

No fee after conversion (6 months)

Conversion Salary: $135K max

Location: 1 Park Ave New York NY Hybrid work on site Wednesdays and Thursdays

• software can be left off - need strong IT sourcing experience understanding the full sourcing cycle but does not need to be a software expert can have hardware sourcing exp
• feedback immediately following interviews and feedback will be thorough

• Team size at the moment
  • 2 reports lead and specialist into Jameel
  • Sourcing team 2
  • Contract specialist team 4 people
  • CLM and RFP team is 2 people
  • Full size team size 10
• Where are the gaps
  • Look out for
    • Ex number of years of software exp
    • Contract volume they handled
    • What software they have used
    • Sourcing process contract redlining
    • Collaboration skills
    • Working with executive leadership etc
• Software sourcing manager - Jameels role
  • Everything software comes through him
• Need someone to hit the ground running
• Some people know how to buy things but dont know the concept of sourcing
• 7 steps of sourcing process and how to handle the steps - these are standard in the industry
• Communications - well rounded personality
• Internal process system they will need to learn how to use
• Contract redlining - commercial terms that would be in favor and redline those etc
• Then pass to contract analyst and they go in-depth to legal dept
• Organized and punctual - could be working on 5-10 projects at the same time
• Takes criticism well - learn from it - doesnt get offended
• CPM - they dont have to have it - weighs more on experience than certifications

3-5 years of software sourcing if they have IT sourcing they will have software in there

Contracts need to have an understanding from commercial perspective

Communication skills - highly needed

• Initiatives/projects/ Day to Day expectations
  • Software sourcing
  • Contract review and markup
  • Cost management
  • Stakeholder engagement
  • Managing high volume of complex software requests
  • Supporting Stephen directly
• Team structure
  • Small team: 2 total currently (Stephen 1)
  • This hire will be the 3rd member
• Any interviews that have taken place prior to us receiving these roles
  • Yes a few candidates interviewed already
  • Rejected candidates had the qualifications but lacked communication skills
    • Reasons why those candidates did not pass interviews
      • Poor communication skills especially when interacting with high-level technical stakeholders
    • Anyone currently in the interview process no
• Years of experience
  • Minimum 5 years in IT/software sourcing Lead
  • 3 5 years acceptable if very strong Specialist and growth-oriented
• Must haves/nice to haves
  • Must haves:
    • 5 years experience in IT/software sourcing
    • Strong fundamentals in sourcing and contracts
    • Contract review and markup experience
    • Resilient and fast-paced work style
    • Excellent communication skills for interfacing with technical stakeholders
  • Nice haves:
    • Category management experience
    • Experience in cost management
    • Prior experience in complex or high-volume software environments
• Agreement on timeframe for feedback with hiring manager : 24-48/hr
• Any other notes
  • Cannot teach must come in ready to take on workload
  • High level of ownership and initiative required
  • Candidate must be able to handle ambiguity and volume

Job Description:

IT Software Sourcing Leader - Job Description

Position Summary:

We have an exciting opportunity to join our team as a Sourcing Leader specializing in IT Software Category.

Youll collaborate closely with Medical Center IT Missions (MCIT) IT Finance Legal and Vendor leadership to ensure alignment with NYUs goals and objectives emphasizing quality innovation competitiveness efficiencies and cost savings.

The ideal candidate will possess in-depth knowledge of different licensing models cloud (at least 1 experience in either AWS Azure or GCP required) and software sourcing strategies. The candidate will play a critical role in analyzing spend data performing market analysis and leading the end-to-end RFx process.

IT Software Sourcing Leader will report to Software Sourcing Manager.

Job Responsibilities:

Strategic Sourcing Planning:

- Contribute to development of annual and multi-year sourcing strategies and plans.

- Collaborate with key stakeholders to understand current and future software needs in IT Software.

- Lead end to end IT Software sourcing projects (7 Step Strategic Sourcing Process).

Supplier Relationship Management:

- Identify evaluate and manage relationships with key IT Software vendors.

- Conduct regular performance reviews and collaborate with suppliers to optimize service delivery and cost-effectiveness.

Negotiation and Contract Management:

- Lead commercial and contractual negotiations for IT Software sourcing projects.

- Provides subject matter expertise on technology contracts and terms including Master Framework Agreements Software License Agreements (including SaaS EA) Maintenance and Support Agreements Product Agreements to formulate strategic recommendations that deliver maximum value and achieve the best outcomes for NYU Langone.

Market Analysis:

- Stay informed about industry trends market dynamics and emerging software technologies.

- Conduct market research and analysis to identify potential suppliers and assess their capabilities.

Cost Management:

- Work closely with finance and stakeholders to manage and optimize costs related to IT Software

- Examine and interpret business needs pertaining to cloud and on-premises services

- Utilize advanced analytical methods to evaluate expenditure trends pinpoint cost-driving factors and recommend strategies for optimization

- Perform total cost of ownership (TCO) analysis to identify cost-saving opportunities and drive efficiency.

- Identify opportunities for cost savings and process improvements to meet/exceed the annual savings targets.

Risk Management:

• Assess and mitigate risks associated with IT Software category ensuring business continuity

and compliance with policies procedures and contracting principles regulations.

- Carry out all supplier due diligence as required.

- Takes ownership for sourcing issues and actively participates in their resolution.

Collaboration and Communication:

- Collaborate with cross-functional teams to ensure alignment on sourcing strategies and objectives.

- Communicate effectively with internal stakeholders to provide updates on sourcing initiatives and performance.

- Participate actively in shaping policies processes workflows and system design and configuration discussions.

Other Responsibilities:

- Perform other duties as assigned.

Minimum Qualifications:

- Bachelors degree in Business Supply Chain Management or a related field.

- Minimum of five (5) years of proven experience in strategic sourcing with a focus on IT Software.

- Proficiency in core Procurement skills; Stakeholder Management Supplier Management and Performance Market Analysis Financial Analysis (TCO) IT Category Management Negotiations Procurement Excellence etc.

- Excellent analytical problem-solving and project management skills.

- Effective communication and interpersonal skills.

- Proficient in MS Office applications including Excel and PowerPoint.

Preferred Qualifications:

- Certified Purchasing Manager (C.P.M.) or other recognized certification

- Experience in Clinical Software

- Experience working with cloud platforms (e.g. AWS Cost Explorer Azure Cost Management GCP Console etc.) and optimizing overall cloud spending