Accounts Receivable Specialist

Billerica, MA - USA

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

Prepare and issue monthly and weekly invoices for construction and service work
Generate time & material invoices using field tickets and service reports
Verify contract billing requirements before invoicing projects
Ensure billing aligns with approved change orders and project documentation
Maintain organized and accurate billing and contract documentation
Assist with submittal documentation related to billing requirements
Monitor AR aging reports and identify overdue accounts
Perform collection outreach via email and phone communication
Document collection activity and track payment commitments
Escalate unresolved payment issues when necessary
Maintain professional relationships with customers during collections
Coordinate payment status updates with Project Managers
Apply customer payments accurately to project accounts
Research and resolve short payments and billing discrepancies
Reconcile open invoices and AR balances
Process credits adjustments and approved write-offs
Maintain accurate customer account records

Construction Accounting Responsibilities

Track retainage balances and release schedules
Support and improve monthly AIA billing workflows
Ensure compliance with contractual billing requirements
Assist with project closeout billing
Support monthly AR reporting and reconciliation
Identify recurring billing issues and recommend process improvements
Assist the accounting team with construction revenue tracking

Qualifications

3 years Accounts Receivable experience
Experience with construction billing or project accounting
Strong understanding of AR aging collections and reconciliations
High attention to detail and strong organizational skills
Excellent communication and customer service skills
Strong Excel and data entry accuracy
Ability to manage multiple projects and deadlines

Key Responsibilities Prepare and issue monthly and weekly invoices for construction and service work Generate time & material invoices using field tickets and service reports Verify contract billing requirements before invoicing projects Ensure billing aligns with approved change orders and project...