PEAK Senior Administrative Assistant
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Job Location:
Oklahoma City, OK - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Health Science Student Counseling Services is hiring a person to work their front desk while they search for a permanent person. This job is expected to last four weeks.
- Performs support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature to include but not limited to maintaining files scheduling appointments managing inventory typing preparing reports and correspondence distributing information conducting research and computation managing office procedures assisting with budget preparation and coordinating activities. Serves as a resource to other support personnel. May supervise support staff.
- Maintains office files that may be of a confidential nature such as patient or personnel information.
- Schedules various appointments for office personnel and ensures administrative details are completed. Makes travel arrangements.
- Receives incoming calls for office personnel and refers calls to appropriate personnel. Records messages or responds to caller with routine information. Serves as a contact person for employees or the outside public.
- Monitors and orders supplies for the office and completes requisitions. May sign associate forms as authorized by the supervisor.
- Responsible for typing and proofreading letters manuscripts lectures grant proposals and medical information. Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor. Drafts replies to such correspondence with minimal instruction.
- Prepares various reports such as office supply expenditures and student or resident rotation schedules.
- Distributes various forms of information to office personnel such as mail or newsletters.
- Performs statistical business research and routine computations that require knowledge of mathematics.
- Assesses office procedures and makes necessary changes in order to improve office functioning. Assists in personnel selection of the clerical staff. May assume responsibility for training assigning and checking work of subordinates.
- Assists in the preparation of budgets. Responsible for maintaining budgetary records and approving expenditures.
- Plans coordinates and expedites special activities or projects that require specialized training or creative thought.
- Performs related duties as assigned to successfully fulfill the function of the position.
Required: High School Diploma or GED; AND:
36 months administrative support experience.
Required Knowledge Skills Abilities:
- Advanced knowledge of office procedures.
- Ability to use a computer and calculator.
- Advanced knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills.
- Ability to work independently and as a team player.
- Ability to complete tasks in an efficient and timely manner.
- Must be detail oriented.
- Ability to multitask be organized and self-motivated
- Ability to work in stressful situations and meet deadlines in a timely manner.
- Ability to communicate verbally and in writing.
Physical Working Conditions:
Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand reach stoop and bend.
Environmental Working Conditions:
Standard Office Environment
Equal Employment Opportunity Statement
The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Why You Belong at the University of Oklahoma
The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Required Experience:
Senior IC
