Administrative Assistant

Newport News, VA - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Summary:
The Expeditor supports the supply chain team by actively tracking and expediting imported purchase orders to ensure on time delivery. This role works closely with suppliers freight forwarders customs brokers and internal stakeholders to identify risks resolve delays and maintain visibility from origin through final delivery. The position is ideal for someone who is detail-oriented and can manage multiple shipments and follow up aggressively.

Key Responsibilities:

Track international purchase orders from supplier shipment through final deliver
Monitor transit milestones including factory ship dates port departures customs clearance and domestic delivery
Communicate regularly with suppliers freight forwarders and customs brokers to confirm status and resolve issues
Identify late or at risk shipments and escalate concerns to buyers or supply chain managers
Update shipment status dates and notes in ERP and tracking systems
Review shipping documents (commercial invoices packing lists bills of lading) for accuracy and completeness
Support import compliance by ensuring the required documentation is received and routed appropriately
Coordinate with internal teams (buyers inventory logistics AP) to support receiving and payment processes
Maintain organized records and provide clear timely status updates

Qualifications:

1 3 years of experience in expediting logistics supply chain or import operations (internship or temp experience acceptable)Basic understanding of international shipping and import processes
Strong follow up and communication skills
High attention to detail and the ability to manage multiple priorities
Proficiency in Microsoft Excel and Outlook
Ability to work independently in a fast paced environment

Preferred Qualifications:

Experience working with imported products (ocean or air freight)
Familiarity with Incoterms customs clearance and freight documentation
Experience using ERP or supply chain tracking systems
Prior work with freight forwarders or customs brokers

Work Environment:

Office or hybrid setting
Temporary assignment with potential for extension based on business needs
Standard business hours with flexibility during peak shipping periods

Job Summary: The Expeditor supports the supply chain team by actively tracking and expediting imported purchase orders to ensure on time delivery. This role works closely with suppliers freight forwarders customs brokers and internal stakeholders to identify risks resolve delays and maintain visib...

Key Responsibilities:

Track international purchase orders from supplier shipment through final deliver
Monitor transit milestones including factory ship dates port departures customs clearance and domestic delivery
Communicate regularly with suppliers freight forwarders and customs brokers to confirm status and resolve issues
Identify late or at risk shipments and escalate concerns to buyers or supply chain managers
Update shipment status dates and notes in ERP and tracking systems
Review shipping documents (commercial invoices packing lists bills of lading) for accuracy and completeness
Support import compliance by ensuring the required documentation is received and routed appropriately
Coordinate with internal teams (buyers inventory logistics AP) to support receiving and payment processes
Maintain organized records and provide clear timely status updates

Qualifications:

1 3 years of experience in expediting logistics supply chain or import operations (internship or temp experience acceptable)Basic understanding of international shipping and import processes
Strong follow up and communication skills
High attention to detail and the ability to manage multiple priorities
Proficiency in Microsoft Excel and Outlook
Ability to work independently in a fast paced environment

Preferred Qualifications: