Program And Administrative Coordinator

All positions with the Stillaguamish Tribe of Indians are Indian Preference in Hiring in accordance with the Tribes hiring policies

Position Summary

The Program and Administrative Coordinator is responsible for coordinating youth-focused programs and activities while also working effectively within large group settings. This role coordinates and supports all Youth Services events providing direct supervision for After School and Open Gym programs. The Program and Administrative Coordinator plays a key role in planning and supporting seasonal and special events including Summer Youth Camp Spring Break Camp Harvest and Holiday celebrations Graduation Ceremonies Festival of the River activities and other educational opportunities. Responsibilities include supervising and scheduling program volunteers overseeing daily Youth Services operations maintaining accurate records and reports and ensuring the proper care and upkeep of program equipment and facilities. The position also requires building strong collaborative relationships across departments and providing administrative support to the Youth Services Department.

Essential Duties and Responsibilities

Communicate with Youth Services supervisor and co-workers to determine the needs and wants of the department.

Perform administrative duties such as but not limited to entering and filing invoices maintaining electronic student records maintaining and tracking department equipment.

Must demonstrate skills in coordinating: i.e. budget planning development and implementation of policies and procedures and drafting standard operating procedures.

Development of calendars and flyers for the youth programs.

Coordinate with the communications department to ensure the timely release of Youth Services calendars flyers notices

Coordinate Youth Services events

Coordinate Before and After school program

Enter invoices to invoicing system.

Maintain provide and demonstrate cultural sensitivity and awareness.

Work efficiently and effectively to complete all tasks.

Ordering supplies for the youth services department.

Additional Functions

Other tasks may include drafting schedules instructing activities and coming up with ideas relevant to age group and gender of youth they are working with.

Maintain confidentiality at all times.

Supervisory Responsibilities

Will supervise volunteers who participate in events and/or activities and children of the Stillaguamish Tribe of Indians.

Required Knowledge Skills and Abilities

Must be proficient in Microsoft Office and industry technology.

Effective interpersonal and oral communication skills required.

Must be able to problem solve and gather and analyze information.

Must have excellent organizational skills.

Must have the ability to multi-task sometimes with conflicting priorities.

Must have the ability to stay focused on assigned tasks through completion.

Must have the ability to work in a demanding environment and consistently be able to respond in a calm/collective manner.

Ability to work with all youth including at-risk youth in an effective and positive manner.

Must possess a high energy level to work productively with children.

Proven ability to be a positive role model and mentor.

Must be able to accomplish repetitive tasks while maintaining a high level of accuracy.

Ability to perform work independently in accordance with general policies and procedures.

Maintains a safe clean and orderly workspace adhering to food safety and health standards.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The worker is frequently subject to inside environmental conditions which provide protection from weather conditions but not necessarily from temperature changes and is subject to outside environmental conditions and to wet and/or humid conditions. The noise level in the work environment is usually low to moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

Occasionally involves light work: exerting up to 20 pounds of force and/or up to 10 pounds of force and/or negligible amount of force to move objects.

Occasionally lift and/or move up to 25 pounds.

Constantly requires the ability to give and receive detailed information through verbal communication.

Constantly requires working with fingers rather than the whole hand or arm.

Constantly requires repetitive movement of the wrists hands and/or fingers.

Often requires walking or moving about to accomplish tasks.

Occasionally requires standing and/or sitting for sustained periods.

Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms.

Occasionally requires raising objects from a lower to a higher position or moving objects horizontally.

Infrequently requires stooping which entails the use of the lower extremities and back muscles.

Infrequently requires crouching.

Infrequently requires the ability to walk on uneven terrain.

Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus.

Position Qualifications

Some accounting experience preferred.

High School diploma or GED equivalent required.

Previous experience working in youth programs required.

Associates degree in related field preferred.

A minimum of 1 year of customer service experience.

A minimum of 1 year of experience of office administration.

Must be CPR and First Aid Certified. Will train on-the-job.

Must possess a current Food Handlers Permit. Will acquire on-the-job.

Must be able to work in a culturally diverse environment.

Prior experience working with children in an educational setting is preferred.

Must have strong work history and attendance.

Must be able to work a flexible schedule that may include evenings and weekend assignments.

Must meet coverage criteria according to the Tribes vehicle liability insurance.

Must obtain NARCARN training.

Must obtain Blood Borne Pathogen training.

Must be able to pass a thorough background check and possess a valid Washington drivers license.

Travel Requirements

Local travel is frequently required. Travel outside of the state may be required.

Full Time Employees are eligible for:

• Medical Dental Visionavailable on 1st of month after hire date - choose either a PPO or HDHP with a Health Savings Account.
• Paid Time Off(PTO) earned to plan for future paid days off from work.
• Parental Leave
• 401(k) retirement withgenerous company match.
• Holiday Bank hours
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