Administrative & Finance Coordinator
Share
Job Location:
Flagstaff, AZ - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
ADMINISTRATIVE & FINANCE COORDINATOR
Reports to: Chief Operations Officer
Position Summary - Part time: 29 hours/week
The Administrative & Finance Coordinator supports the parish in its mission by providing bookkeeping administrative and human resources support. This role is responsible for maintaining accurate financial records supporting daily operations and ensuring compliance with diocesan and employment policies.
KEY RESPONSIBILITIES
Financial & Bookkeeping
- Maintain accurate records of all parish financial transactions
- Prepare bank deposits reconcile accounts and monitor budgets
- Process accounts payable/receivable and monthly financial reports
- Assist with annual budget preparation
- Prepare and submit required tax documents (e.g. 1099s)
Payroll & Compliance
- Process payroll and maintain payroll systems (Paylocity)
- Ensure accuracy of employee wages deductions and W-2s
- Maintain compliance with diocesan and government regulations
- Support timekeeping PTO and policy administration
Database & Giving Management
- Maintain donor database (Pushpay) and parish census records
- Generate reports and manage online giving tools
- Ensure proper allocation of donations
Administrative Support
- Provide general office and secretarial support
- Answer phones and assist staff volunteers and parishioners
- Help onboard and train office staff
Human Resources Support
- Assist with hiring processes and employee documentation
- Maintain confidential employee records
- Serve as a liaison for staff questions and benefits (B-Swift)
Qualifications
- High school diploma required; accounting training preferred
- 3 years of bookkeeping administrative or related experience
- Proficiency in Microsoft Office and accounting/payroll systems
- Strong organizational communication and multitasking skills
- Ability to maintain strict confidentiality
Additional Expectations
- Commitment to the mission of the Catholic Church- An active practicing Catholic in full communion with the Catholic Church
- Professional collaborative and service-oriented approach Joyful Welcoming and Present
- Ability to lift up to 30 lbs
- Note: This job posting is not designed to cover or contain a comprehensive listing of activities duties or responsibilities. Duties responsibilities and activities may change at any time with or without notice.
To be considered for this role please attach the following documents:
Cover Letter
Resume
Salary Requirements
Three Professional References
One Personal Reference
If desired applicants can request the complete job description from Angela at
We appreciate your interest in joining the Holy Trinity Catholic Newman Center community and look forward to reviewing your application.
Required Experience:
IC
