Project Administrator
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Description
Project Admin
Attributes/Profile
- Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team sub-contractors/suppliers and customers
- Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word & Microsoft project
- Proven ability to work well under pressure
- Proven initiative with ability to prioritise works based upon importance/urgency
- Self-starter
- Experience with Oracle or similar system
- Previous experience working in projects & team of PMs
Tasks
- Support PMs in daily activities from office when PMs onsite
- Support National PM
- Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are clear; and Undertake any ad-hoc tasks as directed by the Project Manager
- Project closing assist in chasing suppliers/contractors for POs and receipting in system to allow finance to close projects to achieve forecasted targets
- Assist sales ops with project tasks to ensure forecast targets are achieved
- Assist finance with project queries/system issues
- Assist credit with project queries/system issue
- Compile project Installation & Operation manuals
- Follow-up outstanding internal & external stakeholders
- Knowledge of document control systems(Aconex etc) able to assist PMs with doc uploads returns & filing
- Assist with backfill/coverage when PMs on leave
- Assist PMs with Project invoicing requests
- Assist PMs with Project revenue requests
- Assist PMs with Month end activities
- Assist with project revenue forecast updates able instruct supply chain on date changes in timely manner
- Full access to oracle to review information and perform any necessary tasks
- Central point of contact for General PM team internal and external queries
- Assist with Reviewing & monitoring internal & external suppliers/factories to ensure project key milestones are met
- Raise credit/debit requests on behalf of PM team
- Arrange meetings including sending meeting agendas meeting minutes invitee lists booking rooms and occasional catering
- Record register control and maintain all documentation required for the Project Team
- Retrieve necessary information (e.g. customer/team documents requirements deliverables etc);
- Record register control and maintain all documentation required for the Project Team;
Update National contract monthly reports and present updates to customer in weekly meetings
Required Experience:
Unclear Seniority
Key Skills
About Company
Work Authorization No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need s ... View more
