Special Events Manager

East Harlem, NY - USA

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Originallyfounded in 1991as Harlem RBI DREAM has grown to annually serve more than 2500 youth across East Harlem and the South Bronx through a network of seven PreK-12 extended-day extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitmentto rigorous academics social-emotional learning deep family and community engagement and health and wellness we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big as well with an aggressive five-year plan to expand to serve 3500 students across seven schoolsgrowing our organizations impact and leveling the playing field for all children. To learn more visit .

Reporting to the Director of Advancement Operations the Special Events Manager supports the development and execution of DREAMs fundraising cultivation and select internal events. This position plays a key role in designing and executing high-impact events that strengthen donor engagement and drive significant revenue. DREAMs Events Team generates approximately $7M of the $21M raised annually. This role is ideal for a detail-oriented strategic thinker and problem solver who can manage logistics inspire internal teams and lead project planning across departments.

Responsibilities

Lead the creation & management of operational systems & project plans for all Supporter Engagement events (Including: fundraising events donor stewardship & cultivation events and select signature school events).
Manage logistics for events including vendor coordination budgeting registration guest communication and run-of-show.
Partner with the Communications Team to manage event branding invitations digital and printed materials and event decor.
Support the execution of programmatic and cultivation events such as graduations volunteer activations and community partnerships.
Contribute to fundraising strategies day-of execution and stewardship of donors in-kind sponsors and auction participants.
Partner with Major Gifts teams on pre- and post-event donor engagement including acknowledgment letters thank-yous and stewardship reports.
Manage in-kind donations and auction solicitation strategies tailored to each event audience.
Support sponsorship fulfillment gift bags and auction item coordination.
Contribute to donor experience strategy helping design memorable mission-aligned event touchpoints.
Serve as a Salesforce super user to maintain records track performance and generate reports.
Work with the Director of Advancement Operations to set event budget forecasts manage event budgets oversee all financial reporting and data analysis and ensure accurate tracking of event revenue.
Contribute to building and maintaining dashboards event calendars and workback timelines.
Support with tracking event key performance areas identifying items to work on for future events and collaborating to create sound event strategies for DREAM.
Oversee the fundraising operations management for the event pipeline with an eye towards integration with the major gifts program development
Drive strategy for innovating procedures and ensuring proper management of the event revenue & tracking key event data in Salesforce
Drive the gift management procedures acknowledgment procedures and database maintenance for all special event activities
Lead internal planning meetings across Events Communications and Major Gifts teams.
Oversee day-of event logistics team assignments and troubleshooting.
Ensure smooth cross-functional coordination for volunteers vendors and staff roles at events.

Qualifications

Bachelors degree required.
3 years of experience planning fundraising or cultivation events in a nonprofit or mission-driven setting.
Demonstrated success managing or supporting events that drive revenue and build donor loyalty. A keen sense of guest experience and engagement from initial outreach through post-event activities.
Proven success executing revenue-driving events and building donor engagement.
Strong project management and problem-solving skills with attention to detail.
Ability to manage multiple priorities in dynamic environments.
Excellent interpersonal skills and cross-department collaboration experience.
Proficiency in Salesforce Google/Microsoft Suites and tools like Asana Cvent Canva.
Creative thinker with an eye for event design and guest experience.
Strong written and verbal communication skills.
Enthusiasm for growing in the field of Special Events and contributing to a mission-driven team.
A strong belief in the mission and values of DREAM including the belief that all students can succeed and a deep desire to make a difference in the lives of our students families and community.

Working Expectations

The Special Events Manager is part of the Advancement Team which currently works 3 days in the office and up to 2 days remote per week (subject to change and with some weeks requiring more time in-person for example for donor events).
Some evening and/or weekend work for example to prepare for and attend donor events is required.

Benefits and Paid Time Off

We offer comprehensive benefits including:
Flexible Medical Health Plans subsidizing the majority of costs for the employee their spouse/domestic partner and children;
The ability to select between a variety of medical plans according to what best suits the employees needs;
Dental and vision plans;
Disability benefits;
Life insurance;
Up to 12 weeks fully paid of Parental Leave;
Flexible spending account options;
Pre-tax commuter benefits (parking and transit);
Fitness and entertainment discounts;
A variety of support through our employee assistance program (EAP);
403(b) retirement plan with employer match starting at 4% after one year with increases tied to DREAM tenure;
Referral performance and tenure milestone bonuses;
Discounted school meals through our in-house Scratch Food Program;
Tuition reimbursement support;
Access to a professional development fund;
School-based 12-month employees have approximately 48 days off throughout the school year including holidays school breaks personal days and wellness days.
Benefits are subject to change.

Compensation

DREAM offers a competitive salary commensurate with relevant experience. The incoming annual salary range for this position is $70000 to $80000. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications internal equity and the budgeted amount for the role. All regular employees receive annual compensation increases and have the opportunity to earn both performance- and tenure-based bonuses. Because we value tenure in each role our salary ranges are not capped.

Our Commitment to Diversity Equity and Inclusion

At DREAM diversity equity and inclusion are a matter of mission.

From our schools to our playing fields DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation mattersit enriches our team culture enhances our ability to innovate and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body while working to ensure that our practices are equitable welcoming and productive. We are dedicated to creating a world where youth especially youth of color have permission to dreamalong with the tools and opportunities to make their dreams reality.

Come dream with us.

DREAM Maxims

All Kids Can. This Kid Can.

DREAM is Family.

Fun is a Serious Value.

Teamwork Makes the DREAM Work.

Fail. Persist. Exceed.

DREAM Big.

Applying to DREAM

We know applying for a new job can be a daunting addition studies have shown that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications. We encourage all applications! You may be just the person we need. If you have any questions about your application or interview process do not hesitate to ask your recruiter; we are here to help!

DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process please contact your recruiter.

If you are a current DREAM employee please click here to review our Internal Selection Process before applying.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Manager

Responsibilities

Lead the creation & management of operational systems & project plans for all Supporter Engagement events (Including: fundraising events donor stewardship & cultivation events and select signature school events).
Manage logistics for events including vendor coordination budgeting registration guest communication and run-of-show.
Partner with the Communications Team to manage event branding invitations digital and printed materials and event decor.
Support the execution of programmatic and cultivation events such as graduations volunteer activations and community partnerships.
Contribute to fundraising strategies day-of execution and stewardship of donors in-kind sponsors and auction participants.
Partner with Major Gifts teams on pre- and post-event donor engagement including acknowledgment letters thank-yous and stewardship reports.
Manage in-kind donations and auction solicitation strategies tailored to each event audience.
Support sponsorship fulfillment gift bags and auction item coordination.
Contribute to donor experience strategy helping design memorable mission-aligned event touchpoints.
Serve as a Salesforce super user to maintain records track performance and generate reports.
Work with the Director of Advancement Operations to set event budget forecasts manage event budgets oversee all financial reporting and data analysis and ensure accurate tracking of event revenue.
Contribute to building and maintaining dashboards event calendars and workback timelines.
Support with tracking event key performance areas identifying items to work on for future events and collaborating to create sound event strategies for DREAM.
Oversee the fundraising operations management for the event pipeline with an eye towards integration with the major gifts program development
Drive strategy for innovating procedures and ensuring proper management of the event revenue & tracking key event data in Salesforce
Drive the gift management procedures acknowledgment procedures and database maintenance for all special event activities
Lead internal planning meetings across Events Communications and Major Gifts teams.
Oversee day-of event logistics team assignments and troubleshooting.
Ensure smooth cross-functional coordination for volunteers vendors and staff roles at events.

Qualifications

Bachelors degree required.
3 years of experience planning fundraising or cultivation events in a nonprofit or mission-driven setting.
Demonstrated success managing or supporting events that drive revenue and build donor loyalty. A keen sense of guest experience and engagement from initial outreach through post-event activities.
Proven success executing revenue-driving events and building donor engagement.
Strong project management and problem-solving skills with attention to detail.
Ability to manage multiple priorities in dynamic environments.
Excellent interpersonal skills and cross-department collaboration experience.
Proficiency in Salesforce Google/Microsoft Suites and tools like Asana Cvent Canva.
Creative thinker with an eye for event design and guest experience.
Strong written and verbal communication skills.
Enthusiasm for growing in the field of Special Events and contributing to a mission-driven team.
A strong belief in the mission and values of DREAM including the belief that all students can succeed and a deep desire to make a difference in the lives of our students families and community.

Working Expectations

The Special Events Manager is part of the Advancement Team which currently works 3 days in the office and up to 2 days remote per week (subject to change and with some weeks requiring more time in-person for example for donor events).
Some evening and/or weekend work for example to prepare for and attend donor events is required.

Benefits and Paid Time Off

We offer comprehensive benefits including:
Flexible Medical Health Plans subsidizing the majority of costs for the employee their spouse/domestic partner and children;
The ability to select between a variety of medical plans according to what best suits the employees needs;
Dental and vision plans;
Disability benefits;
Life insurance;
Up to 12 weeks fully paid of Parental Leave;
Flexible spending account options;
Pre-tax commuter benefits (parking and transit);
Fitness and entertainment discounts;
A variety of support through our employee assistance program (EAP);
403(b) retirement plan with employer match starting at 4% after one year with increases tied to DREAM tenure;
Referral performance and tenure milestone bonuses;
Discounted school meals through our in-house Scratch Food Program;
Tuition reimbursement support;
Access to a professional development fund;
School-based 12-month employees have approximately 48 days off throughout the school year including holidays school breaks personal days and wellness days.
Benefits are subject to change.