Finance and Administration Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Finance and Administration Assistant is assigned in India Resident Mission (INRM) within the South Asia Department (SARD). You will be based at our India Resident Mission in New Delhi India.

You will report to designated technical international staff and officer.

Your Role

As a Finance and Administration Assistant you will support the finance and administration team in accounting administrative and logistic functions and provide support to the team in all routine tasks.

You will:

• Help review the accuracy and propriety of documentation for payments support in processing accounting transactions staff benefits and coordinates the INRMs daily banking functions.
• Help process invoices and purchases orders using the appropriate electronic system used by ADB.
• Prepare administrative and capital budgets and prepare budget monitoring reports as required.
• Help maintain accurate records of INRMs finance and administration team relating to both operational and administrative activities according to ADBs guidelines.
• Help prepare documents required for liquidation of monthly financial transactions according to ADBs guidelines and procedures create e-copies of vouchers and maintain the hard and e-filing systems on finance and administration matters.
• Ensure the coordination of supervisors schedules by maintaining their diaries/calendar and arranging appointments meetings travel and accommodation as specified by supervisors following ADB procedures.
• Provide routine administrative support to supervisors including booking vehicles meeting venues hotel accommodation preparing mission travel requests abd mission expense liquidation.
• Prepare routine correspondence and responses to queries for review by supervisors and prepare minutes of meetings including the review meetings with service providers.
• Help respond to routine queries by staff and external service providers and bring them to the attention of the supervisors for more complex issues.
• Ensure all the incoming mails are logged distributed and brought to the attention of concerned staff and that mails/faxes are delivered.
• Provide efficient reception services by screening incoming telephone calls taking accurate messages dealing with queries from internal/external callers and visitors establish the nature and priority of requirements and ensure they are routed promptly to the concerned staff.
• Assist the supervisor in managing the travel related tasks of INRM including preparation of reports coordination with the travel agency hotels and airlines.
• Provide efficient administrative and logistics support for the senior management visits/missions Provide coordination for workshops/seminars through management of schedules hotel contracts events travel accommodation visas and custom clearances of shipments.
• Support in the yearly verification of INRMs assets and in reconciling and maintaining inventory records. Support the disposal of obsolete assets according to ADB guidelines.
• Perform any other tasks assigned by the supervisors and support other members of the team during their absence or heavy workload.

You will need:

• Bachelors degree in accounting commerce or related field.
• At least 5 years of relevant professional experience.
• Good knowledge of accounting practices and procedures.
• Experience in preparation and monitoring of administrative budgets.
• Experience in international agencies will be preferred.
• Ability to quickly learn relevant ADB procedures guidelines and standards.
• Effective report-writing and communication skills: in English and national language (as required).
• Familiarity with local languages and institutions.
• Proficiency in the use of technology packages (common word-processing spreadsheets and graphics PowerPoint and web-browsing) and search engines.
• Please refer to the link for ADB Competency Framework for Technical Local Staff Level TL1.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This opening is a local staff position. It is open only to nationals and permanent residents of India.

This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive resilient and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together ADB harnesses innovative financial tools and strategic partnerships to transform lives build quality infrastructure and safeguard our planet. Founded in 1966 ADB is headquartered in Manila and owned by 69 members50 from the region.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

#LI-Onsite