Office Manager
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Job Location:
Bloomfield, CT - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Office Manager
Location: Bloomfield CT (Fully onsite five days per week)
About LiquidPiston:
LiquidPiston is an advanced propulsion company developing a new class of high-efficiency rotary engines based on a patented X-engine architecture.
Focused on delivering compact lightweight and fuel-efficient power solutions LiquidPiston is redefining internal combustion technology for aerospace defense and commercial applications.
As the company continues to grow and move toward commercialization maintaining an efficient and well-organized workplace is critical to supporting its fast-paced engineering environment.
About the Role:
LiquidPiston is seeking a highly organized proactive and resourceful Office Manager to oversee and continuously improve daily operations across the company.
This role is central to enabling a team of 50 engineers and staff to focus on core technical work by ensuring that administrative financial and operational processes run smoothly.
The Office Manager will serve as the connective tissue across operations finance facilities and leadership owning both front-office coordination and back-office execution.
This is a hands-on role requiring strong judgment adaptability and the ability to manage a wide range of responsibilities in a dynamic environment.
Key Responsibilities:
Office & Facilities Operations
Oversee day-to-day office operations to ensure a safe organized and efficient workplace
Serve as primary point of contact for office-related needs vendors and service providers
Manage office inventory supplies and purchasing
Coordinate facilities maintenance repairs and workplace safety compliance
Oversee facilities support staff and external contractors
Manage office security systems and act as an on-call contact when needed
Handle incoming mail and general office logistics
Manage company vehicle and related logistics
Administrative & Executive Support
Provide administrative support to leadership including scheduling travel and expense reporting
Support internal and external meetings including customers investors and board interactions
Assist with onboarding workspace setup and employee support
Maintain and improve office policies procedures and documentation
Organize company events meetings and internal communications
Supervise the front-office representative greeting visitors and answering phones
Finance Accounting & Compliance
Own bookkeeping functions (QuickBooks or similar)
Manage accounts payable and receivable
Track expenses and reconcile accounts
Maintain invoice and contract documentation
Support financial reporting and board materials
Assist with audits and tax preparation
Manage insurance policies and renewals
Support SEC and regulatory reporting
Assist with government accounting compliance
Track software licenses and renewals
Support U.S. Census and required reporting
Operations & Engineering Support
Support engineering teams with operational processes
Maintain records and operational documentation
Assist with shipping/receiving
Improve operational processes and workflows
Identify gaps and proactively solve problems
Legal & Contract Support
Review NDAs and provide initial feedback
Maintain documentation for contracts and agreements
Process execution of legal documents and contracts
Culture & Organizational Support
Foster a positive collaborative office culture
Serve as a trusted resource for employees
Support cross-functional coordination
Qualifications:
3 years of experience in office management or operations
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
High attention to detail
Experience with bookkeeping or accounting support
Proficiency in Microsoft Office and Google Workspace
Experience managing vendors and office logistics
Self-starter with strong problem-solving skills
Preferred Qualifications:
Experience in a startup or high-growth environment
Familiarity with government contracting or compliance
Experience supporting finance audits or regulatory processes
Experience supporting engineering teams
Experience improving operational processes
Benefits & Perks:
At LiquidPiston we embrace challenges move fast and celebrate curiosity. Our team thrives on collaboration creativity and perseverance. We understand that innovation involves risk and were not afraid to fail as we move forward.
Equal Opportunity Employer:
LiquidPiston Inc. is proud to be an Equal Opportunity Employer. Qualified applicants will not be discriminated against and receive consideration for employment without regard to race color religion gender sexual orientation gender identity national origin or protected veteran status or disability.
All offers of employment at LiquidPiston are contingent upon successful completion of a pre-employment background check and drug screening.
Location: Bloomfield CT (Fully onsite five days per week)
About LiquidPiston:
LiquidPiston is an advanced propulsion company developing a new class of high-efficiency rotary engines based on a patented X-engine architecture.
Focused on delivering compact lightweight and fuel-efficient power solutions LiquidPiston is redefining internal combustion technology for aerospace defense and commercial applications.
As the company continues to grow and move toward commercialization maintaining an efficient and well-organized workplace is critical to supporting its fast-paced engineering environment.
About the Role:
LiquidPiston is seeking a highly organized proactive and resourceful Office Manager to oversee and continuously improve daily operations across the company.
This role is central to enabling a team of 50 engineers and staff to focus on core technical work by ensuring that administrative financial and operational processes run smoothly.
The Office Manager will serve as the connective tissue across operations finance facilities and leadership owning both front-office coordination and back-office execution.
This is a hands-on role requiring strong judgment adaptability and the ability to manage a wide range of responsibilities in a dynamic environment.
Key Responsibilities:
Office & Facilities Operations
Oversee day-to-day office operations to ensure a safe organized and efficient workplace
Serve as primary point of contact for office-related needs vendors and service providers
Manage office inventory supplies and purchasing
Coordinate facilities maintenance repairs and workplace safety compliance
Oversee facilities support staff and external contractors
Manage office security systems and act as an on-call contact when needed
Handle incoming mail and general office logistics
Manage company vehicle and related logistics
Administrative & Executive Support
Provide administrative support to leadership including scheduling travel and expense reporting
Support internal and external meetings including customers investors and board interactions
Assist with onboarding workspace setup and employee support
Maintain and improve office policies procedures and documentation
Organize company events meetings and internal communications
Supervise the front-office representative greeting visitors and answering phones
Finance Accounting & Compliance
Own bookkeeping functions (QuickBooks or similar)
Manage accounts payable and receivable
Track expenses and reconcile accounts
Maintain invoice and contract documentation
Support financial reporting and board materials
Assist with audits and tax preparation
Manage insurance policies and renewals
Support SEC and regulatory reporting
Assist with government accounting compliance
Track software licenses and renewals
Support U.S. Census and required reporting
Operations & Engineering Support
Support engineering teams with operational processes
Maintain records and operational documentation
Assist with shipping/receiving
Improve operational processes and workflows
Identify gaps and proactively solve problems
Legal & Contract Support
Review NDAs and provide initial feedback
Maintain documentation for contracts and agreements
Process execution of legal documents and contracts
Culture & Organizational Support
Foster a positive collaborative office culture
Serve as a trusted resource for employees
Support cross-functional coordination
Qualifications:
3 years of experience in office management or operations
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
High attention to detail
Experience with bookkeeping or accounting support
Proficiency in Microsoft Office and Google Workspace
Experience managing vendors and office logistics
Self-starter with strong problem-solving skills
Preferred Qualifications:
Experience in a startup or high-growth environment
Familiarity with government contracting or compliance
Experience supporting finance audits or regulatory processes
Experience supporting engineering teams
Experience improving operational processes
Benefits & Perks:
- Flexible PTO:We value work-life balance and encourage time to rest and recharge.
- Health & Wellness:Comprehensive medical and voluntary dental and vision coverage - you choose what works best for you.
- Equity Participation:Permanent employees receive RSUs (Restricted Stock Units).
- 401(k) Match:We offer a 401k w/100% matching up to 3% of your salary and then 50% of contributions between 3-5%
- Career Growth:Ongoing training mentorship and learning opportunities to accelerate your growth.
At LiquidPiston we embrace challenges move fast and celebrate curiosity. Our team thrives on collaboration creativity and perseverance. We understand that innovation involves risk and were not afraid to fail as we move forward.
Equal Opportunity Employer:
LiquidPiston Inc. is proud to be an Equal Opportunity Employer. Qualified applicants will not be discriminated against and receive consideration for employment without regard to race color religion gender sexual orientation gender identity national origin or protected veteran status or disability.
All offers of employment at LiquidPiston are contingent upon successful completion of a pre-employment background check and drug screening.
Required Experience:
IC
Key Skills
About Company
We patented a new rotary engine that delivers up to 10X more power, 30% more efficient than traditional piston engines, and a perfect fit for hybrid-electric applications.
