Procurement Specialist I
Share
Job Location:
Monthly Salary:
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
Agency
NC School for the DeafDivision
NC School for the DeafJob Classification Title
Procurement Specialist I (S)Position Number
Grade
NC09About Us
North Carolina State Government is one of the states largest employers with over 76000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies offices and universities each providing important public services.
Eligible state employees are entitled to comprehensive benefits including a variety of leave options professional development opportunities insurance and more. To learn more about the benefits of being a North Carolina state employee visit the N.C. Office of State Human Resources website.
Permanent temporary and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!
Description of Work
The Procurement Specialist I is responsible for the procurement of all equipment materials and supplies necessary for the successful operation of a residential school. The procurement of such complex group of commodities involves acquisitions through purchase rental and lease. The Procurement Specialist I must adhere to all state and departmental purchasing policies and procedures throughout this process. The position holder must exhibit sound judgment and decision making to determine need select supplies and equipment arrive at proper price terms and conditions and generate enforceable purchase orders from contract and authorized vendors.This position is also responsible for following up on the receipt of goods purchased through purchase orders and ensuring timely payment of invoices. The Procurement Specialist I is the direct liaison with vendors and the Controllers Office to resolve any payment issues the vendor may have. The position holder must be knowledgeable with the chart of accounts and cost centers assigned to the school to ensure proper charging of expenditures to state and federal programs. Review of direct payment invoices also allows the Procurement Specialist to ensure that proper discounts are given and determine if blanket purchase orders should be established for routine purchases. This position also provides information and training as necessary on state contract guidelines and NC e-procurement system to vendors and staff.
Knowledge Skills and Abilities/Management Preferences
80% Lead Procurement Specialist
Purchasing work performed by this position directly contributes to the efficiency and quality of the schools operations through the procurement of goods and equipment in a timely manner. Because North Carolina School for the Deaf serves children who are deaf hard of hearing or deaf blind the purchasing tech must possess a working knowledge of all technical equipment necessary for these order to accomplish these acquisitions the purchasing tech must have a direct relationship with all programs within the school that depend upon supplies materials equipment and required services.
Many procurements are from a unique supplier; therefore the Purchasing Specialist I must be knowledgeable of potential vendors and must further be able to determine when waiving of competition is necessary whenever a single source can provide multiple pieces of equipment that are more compatible with each other than would be the case if they were purchased from multiple vendors. It is the purchasing techs responsibility to evaluate all factors included in the procurement process to determine the lowest responsive and reasonable offer from all offers received. The purchasing tech must be aware of requirements and know when to implement purchases through:
*State P&C Term Contracts
*N. C. Correctional Enterprises
*Software
*Special equipment for the disabled
*Any purchase over $30000
The purchasing system requires that purchase orders be prepared electronically through the NC
E-procurement system. The Purchasing Specialist I is responsible for preparing all electronic purchase orders and to continually monitor E-procurements interface with NCES for closing and release of any unexpended funds that may be redistributed for other purposes.
10% Customer Service
Attend meetings as needed to keep business officer aware of requirements and changes in state policy and new market products and improvements in supplies and products. Utilize reporting data to relay innovative cost-savings methods or provide technical assistance regarding competitive acquisitions and procedures to all staff. Serve as school liaison with vendors; meet with vendors by appointment.
10% Back Up To Assistant Business Manager and Inventory Assistant
The Procurement Specialist I is the primary back up person to the assistant business manager and the inventory assistant. During the absence of either of these staff the purchasing tech would step in and perform the required tasks on a daily basis. Such activities would require knowledge of contracts mailroom activities supply withdrawals warehouse deliveries supply deliveries. Support the stockroom clerk with information on delivery information. May also be required to
Minimum Education and Experience
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.
Bachelors degree from an appropriately accredited institution or Associate degree in business or related field of study from an appropriately accredited institution and two years of procurement experience; or equivalent combination of education and experience.EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.
Recruiter:
Wendy Charlene HelmigRecruiter Email:
Required Experience:
IC
