Attendance Administrator – Secondary School – Cambridge

A well-regarded secondary school in Cambridge is seeking a highly organised and proactive Attendance Administrator to join its busy pastoral and admin team. This is an excellent opportunity for someone who is confident working with data enjoys clear routines and understands the importance of accurate attendance processes in supporting safeguarding wellbeing and achievement.

The school has consistent systems a calm culture and strong expectations around punctuality and daily routines. Attendance is treated as a whole-school priority and this role is central to ensuring information is accurate follow-up is timely and families receive clear communication.

About the Role

As Attendance Administrator you will support the daily monitoring and recording of attendance and punctuality ensuring registers and systems are up to date and that absence is followed up promptly and professionally.

Key responsibilities will include:

• Monitoring daily attendance ensuring accurate and timely recording across year groups

• Completing first-day response processes (calls/messages/emails) and logging outcomes clearly

• Maintaining accurate attendance records and producing reports to support pastoral leaders

• Identifying patterns of absence and highlighting concerns for appropriate follow-up

• Supporting attendance meetings by preparing information and maintaining documentation

• Liaising professionally with families regarding absence punctuality and school routines

• Supporting the schools safeguarding procedures through accurate attendance information

• Working confidently with the schools systems and spreadsheets (training provided as needed)

This role suits someone who is calm organised and consistent able to manage deadlines and maintain accuracy every day.

The Team

You will work closely with pastoral teams safeguarding staff heads of year and senior leaders. The school values teamwork and professionalism and attendance systems are managed with care and consistency.

Youll be part of a supportive admin culture where:

• Systems are clear and routines are consistent

• Communication is professional and family-focused

• Accuracy and confidentiality are taken seriously

• Attendance is viewed as safeguarding and wellbeing not just admin

About the School

This Cambridge secondary school has a calm purposeful culture and clear expectations that support strong daily routines. Staff work collaboratively to support pupils progress and wellbeing and the school uses consistent systems to ensure attendance concerns are identified early and acted on promptly.

Safeguarding is central to the schools work and the successful candidate will be expected to uphold high standards of confidentiality and record keeping.

Key Information

• Location: Cambridge

• Start Date: ASAP / next term (or by agreement)

• Contract: Full-time permanent (or as agreed)

• Salary: Competitive dependent on experience

What the School is Looking For

The successful candidate will ideally have:

• Experience in administration attendance data school office work or similar

• Strong attention to detail and confidence working with records and systems

• Excellent communication skills and a professional friendly manner

• Confidence using IT systems (email spreadsheets databases/MIS platforms)

• Ability to work calmly under pressure and handle sensitive information

• Understanding of confidentiality and safeguarding in a school setting

School-based experience and familiarity with MIS systems (e.g. SIMS/Arbor/Bromcom) is desirable but training can be provided for a strong candidate.

Why Join This School

• Key role supporting safeguarding wellbeing and pupil achievement

• Clear systems and routines that support an organised working day

• Supportive team culture with strong pastoral collaboration

• Varied role combining admin data and family communication

• Opportunity to make a real difference through consistent attendance support

This is a great opportunity for a capable Attendance Administrator who wants to play a central role in ensuring pupils are safe supported and in school every day.