Office Manager
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Job Location:
Luxembourg - Luxembourg
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Why apply
Join a reputable boutique firm where your role truly matters
Take ownership of a wide scope and real responsibilities
Contributing to a professional and supportive workplace culture
About the offer
Permanent contract
Location : Luxembourg
Top 3 Key competencies :
Excellent organisational and multitasking skills
Strong communication abilities in French and English
Autonomy proactivity and reliability in a versatile role
About our client
Our client is a Luxembourg-based boutique firm operating in the liberal professions sector. With a tight-knit team the firm is known for its high professional standards strong client relationships and a working culture that values both rigour and collegiality.
Your missions
As Office Manager you will be the operational backbone of the firm: a trusted right hand to the partners playing a central role in administrative organisation activity coordination and the day-to-day running of the a small structure no two days are the same: versatility a strong sense of priorities and a proactive mindset will be your greatest assets.
You will work on :
Full administrative management of the firm: correspondence filing contracts invoicing and payment follow-up
Diary management for the partners and coordination of meetings travel and events
Reception of clients and visitors in both French and English
Management of relationships with external service providers and suppliers (IT facilities supplies)
Drafting and formatting of documents presentations and internal notes
Administrative support to partners on client files
Contribution to the continuous improvement of internal tools and processes
Basic HR administration: leave tracking onboarding of new staff
This position is a great opportunity to :
A central meaningful role within a human-scale firm where your contribution is visible and valued
A professional supportive and stable working environment with real responsibilities from day one
A wide variety of tasks and a scope that can grow with your skills and commitment
Your ideal profile
Previous experience as an Office Manager Executive Assistant or similar role
Fully bilingual in French and English both written and spoken
Excellent organisational skills rigour and ability to manage multiple priorities simultaneously
Impeccable discretion and confidentiality
Comfortable in a versatile role within a small team with a high degree of autonomy
Proficiency in office tools (MS Office Outlook); knowledge of practice management software is an asset
Knowledge of a third language (Luxembourgish German) is a plus
A candidate experience with Source Up its
Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
Access to your test results to guide you to your best career choices
Interview coaching session before the client meeting
Consistent and fair recruitment process with respect transparency and trust
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Source Up was founded in 2021 and is a company based in Luxembourg.We carry out our assignments in various sectors, ranging from banking, private equity, insurance, industry…with a pragmatic, proactive and solution-driven approach.🎯We strongly believe in the ideal of "having the right ... View more
