AR, AP, Payroll Clerk Recruited

Additional Details

• Preferred Pay Rate Range : 33.75 - 33.75
• Union Designation : Union Eligible
• Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
• Tenure Limit : 3 Months
• FLSA Exemption Status : Non-Exempt/OT Eligible
• Required Education : High School Graduate
• Business Title : Accounts Payable & Accounts Receivable Specialist (Temporary)
• Additional Job Details : The Office of Graduate Education (OGE) Finance team is seeking a temporary Accounts Payable & Accounts Receivable Specialist to support day-to-day financial operations during a staff leave. This position reports to the Associate Director of Finance and works closely with finance staff program managers faculty students and external partners. This is a full-time temporary role from May 11 August 7 (13 weeks) 35hrs per week including a one week training overlap with the Payable & Procurement- Serve as primary point of contact for day-to-day procurement and payables questions. - Process vendor invoices student reimbursements (sponsored and non-sponsored) and other payments in Buy2Pay. - Set up and reactivate vendors; review and approve purchase requisitions. - Coordinate ordering and tracking of office supplies and IT equipment. - Review and approve Concur PCard reports and staff reimbursements. - Oversee the department travel card: prepare reports and ensure all travel expenses comply with DMS and Harvard travel Receivable & Collections - Prepare and distribute semi-annual preceptor invoices (Fall and Spring) and Spring program invoices. - Set up new labs and add/update contacts in the AR system and FileMaker. - Reconcile discrepancies between FileMaker and the general ledger and resolve issues. - Monitor aging receivables contact labs regarding past-due invoices and prepare outstanding invoice reports for the management & Student Financial Support- Submit Master s Program guest lecturer payments in coordination with Master s Program Managers. - Meet bi-weekly with the Masters Admin Coordinator to review guest speaker status and resolve payment questions. - Maintain DMS financial records tracking and monitoring all expenditures including allowances for individual students and student groups. - Reconcile non-sponsored account expenditures against University reports resolve discrepancies and prepare monthly status Service & Policy Guidance- Serve as a front-line resource and principal source of information for students faculty and staff on established DMS and Harvard financial policies and procedures. Preferred Qualifications- Experience with accounts payable accounts receivable and basic reconciliation. - Familiarity with enterprise finance systems (e.g. Buy2Pay Concur or similar) and strong Excel skills. - Strong attention to detail accuracy and organizational skills. - Customer-service orientation and ability to explain financial policies clearly to non-finance audiences. - Ability to manage multiple priorities and meet deadlines in a fast-paced academic environment.
• Pre-identified candidates information including name email phone state/city/zip & pay rate : (No Value)
• Is the worker converting from being a Harvard full-time employee (FTE) : No
• Role requires identity I-9 and 3 reference screen (recruited) : Yes
• Role requires identity I-9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10-panel drug screen : No
• Role requires credit record check : Yes
• Role requires compliance with Immunization policy. : No